Last updated: Dec 17, 2025, 10:49 AM
Oftentimes you'll want to allow an employee to have access to multiple cash drawers during one shift. Cash drawer lockdown is a setting that allows a cash drawer to be assigned to one employee during a shift. It is more secure and makes it easier for managers to track cash flow in a drawer and resolve discrepancies.
In addition, when a drawer is locked to an employee, that employee will be required to close the drawer at the end of their shift via a Shift Review. To learn more about cash drawer lockdown, see Lock Down Cash Drawers.
If you're not currently using cash drawer lockdown, then all employees (with the appropriate permissions) will have access to every cash drawer simultaneously.
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If you've enabled the cash drawer lockdown setting, you can give managers or other employees the 3.19 Cash Drawer Lockdown (Override) permission so they can have access to multiple cash drawers at once. This permission will give employees access to cash drawers that might be locked to someone else during a shift. Most commonly, this permission is given to managers or shift leaders to close out cash drawers at the end of the shift.
Once permission for Cash Drawer Lockdown (Override) is given to an employee, they'll be able to use multiple cash drawers even if a cash drawer is locked to another employee. This will allow cashiers to swap terminals (and cash drawers) during a shift or a bartender to use two cash drawers behind a bar.
We recommend ensuring that the job associated with the employee you are assigning the 3.19 Cash Drawer Lockdown (Override) permission to also has Cashier checked on the job details page.
Then, if you'd like all employees with a specific job type (bartenders, for example) to be able to access multiple cash drawers simultaneously, you can give the job (Bartender) the 3.19 Cash Drawer Lockdown (Override) permission so that it will apply to every employee with that job.
Note: Drawers are locked to users; users are not locked to drawers. If you accidentally lock yourself to the wrong drawer, you can still use another drawer as long as it isn't locked to someone else or as long as you have the 3.19 Cash Drawer Lockdown (Override) permission. You will always have to close the drawer you are locked to when you complete your Shift Review.
Since multiple employees will have access to a cash drawer, it's important to assign the following permissions so the cash drawer gets closed consistently during shift review.
If a shift lead or manager is assigned the 3.18 Cash Drawers (Full) permission, then they should also be assigned other permissions, including:
If a staff member is assigned the 3.17 Cash Drawers (Blind) permission, they are responsible for a cash drawer. It's then also recommended that they complete a Shift Review. Make sure the 3.12 Shift Review permission is applied to this employee, as it will add an extra level of cash handling accountability. Toast also recommends that each guest-facing employee declares cash tips so that the restaurant can easily track the tips.
The Cash Summary section in the Sales Summary report shows a breakdown of cash totals within the selected report range and is a great tool when employees are having to complete a Shift Review while being responsible for multiple drawers.
The Total Cash value in this section should show the total cash deposit amount. The Credit/Non-Cash tips value will show the total dollar amount for tips paid through credit cards.