Deadline for Entering Form W-2 Information (EC)

Last updated: Apr 22, 2026, 6:35 PM

Question

What are the customer deadlines for changing W2 information?

Answer

The lockout for amending tax documents is usually 3 business days after the last day of the quarter. Payroll corrections during these first 3 business days will be included with that quarter's filings. After quarter lockout (after the 3 business days after a quarter is over), any changes in Toast Payroll for the previous quarter will not be included on the tax filing. Any changes to wages and/or SSNs after these dates will require amendments. Any paychecks dated within a calendar quarter (regardless of the pay-period ending date) should be included in that quarter's tax filings.


Quarter Breakdown

  • Q1: 1/1- 3/31 (January through March)
  • Q2: 4/1- 6/30 (April through June)
  • Q3: 7/1- 9/30 (July through September)
  • Q4: 10/1 - 12/31 (October through December)