Last updated: Feb 25, 2026, 12:32 PM
Toast's labor reports provide vital information on all labor-related items, including hours worked, pay, tips, and time entries. Labor reports can be customized based on dates, shift hours, and to view all employees or an individual employee.
If you'd like to generate a labor report for multiple years, contact Customer Care for assistance. Also, note that reports cannot be sent out automatically at this time.
| Available Reports | Description | Why Should I Use This? |
|---|---|---|
| Hourly labor and sales data. | See your labor spending and make informed staffing and scheduling decisions. | |
| Provides all time entries for employees for review and editing. | This is where you can Add / Edit Employee Time Entries. | |
| An older report used to add or edit employee time entries. | We recommend using the newer Time Entry Management report. | |
| Sales breakdown in 15-minute increments. | Helps make in-the-moment staffing decisions. | |
| Compare Labor for several metrics like check average (Avg Order Value). This report is sometimes known as the Server Checkout report. | Provides helpful data for employee evaluation. | |
| Overview of hours and pay for employees and roles on all shifts. You can use this report to see hours worked over a specific time period. | Makes it easier to calculate labor cost. | |
| Shows all swipe card events for review. | Here you can see all manager cards created, activated, or removed. | |
| Key restaurant labor details across locations | Compare how your locations stack up to each other in sales, labor cost, check average, and more. | |
| Shows employee shifts, cash, and tip information across locations. | Open shifts seen here can contribute to faulty tip reporting or an inability to run the Z report. | |
| View non-cash tips and hours worked per tipped employee. | Useful for calculating a pooled tip percentage or an employee's tip average. | |
| Provides all employee break entries for review and editing. | Helps to see when required breaks are not taken. | |
| Shows clocked-in employees and when they're eligible for a break | Identify which employees are break eligible and locate any employees who missed their break. | |
| Contains any changes made to time entries | Check if an employee's time entry was added, edited, or removed and who made the change. |
| Labor report limitations for salaried employees: |
Tip amounts in these labor reports will not match the Tips Manager outputs at this time. Tips Manager is the only source for post-pooled tip data; any tip amounts in labor reports are pre-pooled amounts. Learn more in .
If you need information on how to generate a cash sales report for a specific employee, see .
In , navigate to Reports. Using the reports navigation on the left-hand side of the screen, select Labor to open the drop-down and choose the report you'd like to view.
You can also access the Labor Summary report on your POS device by navigating to the Reports section of the device's main menu.
The Labor Cost Breakdown report gives you a look into labor spending to help you make informed decisions about staffing and scheduling based on hourly labor costs. Use this report to break down labor costs by job title and employee, by hour, by day, and by week. If you have more than one location, you will have the option to view a breakdown of labor costs by location.
You can download this report by following these steps:
Visit to learn more.
The Time entry management report provides an itemized view of each shift and its related labor data.
This report lists all modified, deleted, and created time entries for the date range. This report includes employees' names, jobs, and the approving manager. Additionally, this report can display shifts up to 25 months old.
While this report still works for Toast customers, it will be replaced by the report in the near future, so we recommend making the switch at your earliest convenience.
This report provides managers and admins with a breakdown of sales in 15-minute intervals in an easy-to-track report. This report can inform in-the-moment staffing decisions by showing you your labor costs as a percentage of your net sales at that moment.
The new Employee Productivity report takes into account sales data within the selected range to provide an overview of productivity by each employee. We can compare the productivity of two employees and determine opportunities for improvement or overall productivity for a specific time frame. Visit to see how this page is used.
The Labor Summary report contains two sections: the restaurant summary and the employee summary.
The restaurant summary will provide an overview of hours and pay based on all jobs that have been added to the restaurant. The calculation is based on the number of hours each job has been clocked-in for, and the default pay that has been set for the jobs.
Note: Any jobs that have been assigned Do not include hours and pay under this job in restaurant labor summary reporting will be excluded from labor hours and labor dollars in this report. See the Reporting on Labor Hours section of .
Further down on this page, the employee summary section will provide a quick breakdown for each employee. Unlike the general labor summary that is based on jobs, the employee summary is a focus on each employee and their vital labor data. You can add a time entry for an individual employee by selecting the + (plus) button seen in the upper-right corner of this section.
| Exporting to Payroll: |
The Manager Swipe Card Log lists each instance where a manager's swipe card was registered, replaced, or revoked. This information can be viewed by location and includes location, employee name, approving employee, transaction type, and the date.
This report is a quick way to compare the differences between sales, discounts, check averages, labor cost, and plenty more. Use the location drop-down menu to pick the locations you'd like to compare to. You can set a limitless date range as well. The columns button allows you to select what data points you'd like to see on this report, whether on-screen or downloaded.
There are two sections of this report: Closed Shifts and Open Shifts. Closed Shifts will display clock in and out times alongside cash and non-cash tip information. There's also two useful columns on this report by default: Cash Collected? and Tips Paid?. if either of these columns displays no (due to a skipped or inaccurate shift review), you can select the checkbox for the shift and select either Mark Cash Collected or Mark Tips Paid once those actions are performed. Also, don't forget the Show / hide columns button if you wish to add or subtract columns from this report.
At the bottom, there's the Open Shifts section. This is a very common place to start when looking troubleshooting shift reviews, tip pooling, and deposits. Any shifts that appear in this section apply to employees who are either actively working their shift on the current day or those who did not clock out (and possibly did not run a shift review). You can still , but if a shift was not closed in the 24 hours after it was begun, you will most likely need to contact Customer Care to close the shift.
The Pooled Tips report provides an itemized view of non-cash tips recorded divided and tipped hours worked per tipped employee. This can help you establish a common tip rate of non-cash tips per hour in a range of time, and then multiply that rate by hours worked to give you a tip share for each employee. You can use this information to calculate the pooled tip distribution.
For more information, please see this Toast Central article:
The Break Entries report lists all required breaks, including the type and whether they have been taken or not. Use this report to quickly identify missed breaks and ensure taken breaks are of proper duration.
Breaks can be set to be tracked and will automatically show up on this report. Learn how to track missed breaks and set intervals for when a break should be taken in this Toast Central article, .
After in Toast Web, use this report (best viewed on mobile) to identify which employees are break eligible and locate any employees who missed their break (select the X Missed break button on the right side of the page to view those). For more details, check out .
For clarity, this page displays a report of the audit of time entry additions, edits, or changes. If you're looking for a report of the time entries themselves, we recommend the report. The newer version of this report clearly states who made this change and what the change was. In the example below, Bill Self made an edit to Flory Bidunga's Time in. Lots of other shift information is included here, but this report is primarily used for auditing and troubleshooting. Take a look at for more information.