Production Items for Catering & Events

• How do I create a production item and link it to a banquet event order?
• How can I create production items so that they appear on a banquet event order?
• How do I create and attach Catering & Events production items to specific menu items?

Follow these steps in order to create a production item and attach it to a banquet event order or specific menu item:

1. Create a Catering & Events Production Item
   1. In Toast Web, navigate to Kitchen > Kitchen stations > Production items.
   2. Select + Add to create a new production item. These can be items such as beef patties, wings, chicken breasts, etc. They should be any items that are ordered at high volume in your restaurant that you wish to aggregate on Catering & Events.
   3. Save and publish your changes.
2. Attach a Production Item to a Specific Menu Item: Once a production item is created, you can then attach it to your chosen menu. To do this, follow these steps:
   1. Navigate to Menus > Menu management > Edit menus.
   2. Select a menu from the list.
   3. In the Menu details page, scroll down to the Groups section and select the menu item that you wish to assign production items to.
   4. In the Menu group details page, scroll down to the Items section and select an existing item from the list or create a new one by selecting the + Add button.
   5. In the Item details page, scroll down to the Preparation > Production Items section.
   6. Next, select the + button underneath the Production Item column to add a new item.
   7. From the dropdown list, select the menu that you wish to link.
   8. Then, in the Count field, enter a numerical value for quantity per item ordered. You can input fractional amounts in the Count field. (examples: .25, .50,  2 slices of bread, 2 pounds of chicken breast)
   9. Save and publish your changes.
   10. Return to Catering & Events.

3. View Production Items in Catering & Events Prep Tools

   Once you’ve attached production items to menu items and published your changes, no further action is needed in Catering & Events.

   • Production items will automatically display in Prep Tools (such as Prep Sheets, Pack Sheets, and BEOs).

   • The quantities will scale based on the guest’s order (for example, if one menu item requires 1 bread roll per guest and the guest orders for 25 people, the prep sheet will show 25 bread rolls).

   • It can take up to one hour after publishing for production items to propagate across the network and appear in Prep Tools.

    

   Example:

   If your catering menu item is “Buffet Per Person” and you attach the production item “Bread Roll (1 each)” with a count of 1, then when a guest orders for 40 people, your prep sheet will show 40 Bread Rolls under Production Items.

   Note: You can also choose to round production item subtotals in Prep Tools. This setting is located in Catering & Events > Settings, at the bottom of the Order Types section. It helps simplify totals by rounding to the nearest, up, or down increment (0.25, 0.5, or 1.0).