Sling by Toast: Positions

In this Article:

• System Roles vs Positions
• Create a Position
• Merge Positions
• Archive a Position
• Delete a Position

System Roles vs Positions

In Sling, system roles indicate the level of access a person has to specific functions. These differ from positions, which your company creates to represent the jobs people perform within your organization.

System roles include Admin, Manager, and Employee. These are the only three access levels available in Sling. The assigned system role determines access to settings and features within the platform.

Positions, on the other hand, are assigned within a user’s profile and are required for employees to receive information about shifts at their assigned location for that job.

This distinction is important because positions are sometimes used to describe responsibilities within a company. For example, a position labeled “General Manager” does not grant manager-level system access unless the system role is also set to Manager.

In an employee profile, admins can view both the assigned system role and the list of assigned positions. These are displayed in separate sections. Employees cannot view system roles in their own profiles or in the profiles of others.

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Create a Position

From the web:

1. Go to Dashboard > Positions.
2. Select Add position +.
3. Enter the position name and select a color. The position's assigned color is what determines the color of the shift blocks on the schedule. 
4. Add employees. You can add all employees by selecting Add all.
5. Set a base wage for the position if applicable.
   1. Setting a base wage for a position means that any employee assigned to this position will be paid at this rate unless they have a specific rate for this position defined in their profile.
6. Select Save.

From the mobile app:

1. Go to More > Positions. 
2. Select + in the upper right corner.
3. Enter the position name and select a color. 
4. Add employees.
5. Select Save.

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Merge Positions

If you have duplicate positions, you can merge them. Only admins have the ability to merge positions.

Note: Make sure to merge into the position that was imported from your integrated platform.

To merge positions:

1. Access the web version of Sling. 
2. Go to Dashboard > Positions.
3. Select the 3-dot option > Merge on the position you want to remove. 
4. Choose the position that you want to merge the position into. 
5. Select Merge.

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Archive a Position

Instead of permanently deleting a position, Sling allows you to archive it. This reduces clutter in the schedule while preserving historical data such as shifts and timesheets. Archived positions can be reactivated later.

To archive a position:

1. Go to Dashboard > Positions.
2. Select the options menu (three dots) next to the desired position.
3. Select Archive.
4. Select all confirmation checkboxes.
5. Type Archive Position in the text field.
6. Select the red Archive button.

You can also select multiple positions and archive them at the same time.

Note: Archiving a position removes any future scheduled shifts and unassigns employees from that position.

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Delete a Position

To permanently delete a position, you must first archive it. This ensures that deletions are intentional, as the action cannot be reversed.

After archiving, you can delete the position from the Archived section on the Positions page.

To delete a position:

1. Go to Dashboard > Positions.
2. Locate the Archived section.
3. Select the position you want to delete.
4. Select the delete option.

Once deleted, the position cannot be restored.

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