Toast Payroll: New York State/City Prenatal Leave Reporting

Last updated: Apr 23, 2026, 2:29 PM

This article describes the reporting requirements for New York State and New York City prenatal leave, effective January 1, 2025.

In this Article:

 

New York State Prenatal Leave Reporting Requirements

  • New York State (NYS) Prenatal Leave became effective January 1, 2025.
  • The NYS paid sick law was amended to require every employer to provide its employees 20 hours of paid prenatal leave during any 52-week period. 
  • In its guidance for employers and its FAQ, it is clear that:
    • Although the law does not require prenatal leave to show on paystubs, it is a best practice to maintain clear records of available types of leave and amounts of types of leave used in a manner accessible to both the employer and employee.

 

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New York City Prenatal Leave Reporting Requirements

  • New York City (NYC) Prenatal Leave became effective in July 2025.
  • NYC expanded its Earned Safe and Sick Time Act to incorporate the state paid prenatal law into NYC law and released NYC regulations. 
  • For each pay period that employees use paid prenatal leave, employers must include on their pay statement or other form of written communication the following:
    • The amount of paid prenatal leave used during the relevant pay period.
    • The total balance of paid prenatal leave available for use. (source: Section 7-207(a), p.6)
  • See also recently posted NYC FAQ on Protected Time Off:

    Screenshot from the above link displaying the requirement to show amount used and amount available on an employee's paystub 

 

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How Toast Payroll Can Assist With NYS/NYC Prenatal Leave

There is currently no default NYS/NYC Paid Prenatal Leave policy. Contact us via the blue chat dot in the lower-right corner of any Toast Payroll page to discuss how Toast Payroll can assist you with this leave and other options. We recommend that customers confer with their counsel or another professional advisor for assistance with compliance with NYS and NYC Prenatal Leave requirements. Here's a few additional resources:

 

 

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This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for advice.