Toast Payroll: TAFW Default Paid Sick Leave Configurations

Paid Sick Leave Overview

Some employers are required to provide paid sick leave to their employees. Mandated paid sick leave generally requires employers to provide employees an amount of time that can be used for the following reasons impacting an employee or a member of the employee's family:

• Illness or injury;
• Medical diagnosis, care, or treatment of an illness, injury, or health condition;
• Preventive care or routine medical appointments, and/or
• Any other covered purpose

The below charts summarize the default paid sick leave settings, based on a calendar year, configured in the Toast Payroll Time Away From Work module (the "Default Configurations") for certain states. Not all states have default configurations. If a state is not listed below, then no Paid Sick Leave policy will be set up for employees with work locations in that state. The Configurations below may or may not satisfy the needs of each employer. No representation or warranty is made - see your TOAST PAYROLL SERVICE AGREEMENT TERMS & CONDITIONS for details. It is each employer's responsibility to review the law, seek professional advice from their attorneys, accountants, and other professionals, as needed, and ensure that the leave policies that they have selected comply with applicable law.

Since each jurisdiction has different paid sick leave requirements, the Default Configurations may not incorporate exemptions, employer size, alternative ways of providing leave, or other variables necessary for your operations. As such, the Configurations may not be appropriate for your situation. Additionally, the below Default Paid Sick Leave Configurations are only related to paid sick leave, and do not include any paid family leave, paid or unpaid family & medical leaves, state or federal contractor-required leaves, COVID-19 paid-leave laws, or any other type of leave requirements.

Please review the Default Configurations below that will apply to you and your employees, based on the restaurant location listed in each employee's profile, if you take no action. Only one configuration can be applied to each employee at any given time.

Once configured, it is your responsibility to update your paid sick leave configures over time, including to ensure compliance with applicable or changing laws.

[Default Configurations Assumptions]:

• Exempt employees are assumed to work 40 hours per workweek;
• Default Configurations are configured and administered on a calendar year basis; and
• Compensation for accrued and unused paid sick leave is not provided upon separation from employment.

Definitions for Paid Sick Leave

• Accrual Rate: the rate at which the paid sick leave benefit accumulates over a specified period of time for each employee
• Accrual Cap: the maximum balance that each employee can have accumulated at any given point in time
• Paid Sick Leave Accrual Begins: the date on which the employee can begin accumulating their accrued paid sick leave
• Paid Sick Leave Use Begins: the date on which the employee can begin using their accrued paid sick leave
• Taken Hours Limit/Maximum Paid Sick Leave Use Per Calendar Year: the maximum amount of accrued paid sick leave that an individual employee may take in a given calendar year
• Carry Over: the amount of unused accrued paid sick leave that an employee retains after the end of a given calendar year into the following calendar year

Default Paid Sick Leave Configuration FAQ

What happens if I operate multiple locations?

Each employee can only have one Default Configuration. Default Configurations are based on the employees' work location.

What happens if my employees are in a jurisdiction that has both a local Default Configuration and a state Default Configuration?

If we apply a Default Configuration at all, we will apply the local Default Configuration to that employee.

What happens if one employee works across states (or localities with distinct policies)?

Only one configuration can be selected for each employee. You can let us know which Default Configuration, if any, you'd like applied to each such employee. Select the blue chat button in the lower-right corner of any Toast Payroll page to chat with us.

Reach out to your Onboarding Consultant or our Customer Care team with the following specific information:

• Restaurant legal entity name: 
• Restaurant DBA name: 
• EIN: 
• The following changes shall apply to all employees working at restaurant locations located in the following state (only one state may be listed per form): 
• Taken Hours Limit (i.e., the maximum amount of hours of paid sick leave per calendar year that an individual employee can take/use from however many hours the employee has accrued. If there is no limit, the numerical value would need to be specified as "0.") (Insert a single number): 
• Start Balance (i.e., the starting amount of hours that an employee has accrued as of hire date, before employee ever works any hours): 
• Accrual Rates (i.e., the rate at which paid sick leave is earned (i.e., for every hour of employment worked, how many hours of paid sick leave is accrued?)):  ____/hr
• Carry Accrual Rates (i.e., the maximum number of hours that may be carried over from one calendar year to the next. If unlimited, specify "unlimited"):
• Max Amounts (i.e., the maximum balance that each employee can have accumulated at any given point in time): 
• Number of days after the accrual start date (i.e., first day of employment) can time away start to be taken:

Are there any overall accrual caps?

At the moment, there are no overall accrual caps.

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Default Configurations for Select State Jurisdictions