Configure Cash Rounding During Penny Phase Out

In this Article:

• Cash Rounding Configuration Needs
  • No Print Prep Station
  • Sales Category
  • Menu Group
  • Menu Items
• Cash Rounding on the POS
• Cash Rounding Reporting
  
  

Cash Rounding Configuration Needs

As the US phases out pennies, this is one configuration you may consider to avoid disruptions in operations and reporting. The first steps for proper cash rounding set up are to create a non-printing prep station and a dedicated sales category for cash rounding. Follow the steps below to ensure you set this up properly. 

Create a No Print Prep Station

For cash rounding, it is important to have a non-printing prep station configured to ensure your cash rounding menu item does not get set to the kitchen. Follow the steps below, or for more information, see . 

Note: If you already have a non-printing prep station set up, you can skip this step. 

To create a no print prep station:

1. In Toast Web, navigate to Kitchen > Kitchen stations > Prep stations.
2. Select +Add in the bottom left corner. 
3. Set the Station Name to No Print. 
4. Set the Send to field to Prep Station Only.
5. Do not select any Other Stations. 
6. Set Ticket Printer to None. 
7. Uncheck Always Print Tickets. 
8. Save and Publish your changes.

Note: Multilocation Management customers can standardize this prep station at all locations by ensuring the target and owner are set to the group level.

Create a Dedicated Sales Category

It is important to create a dedicated sales category called Cash Adjustments to allow for easy reporting. Follow the steps below to create a new sales category, or for more information, see . 

To create a new sales category for Cash Adjustments:

1. In Toast Web, navigate to Menus > Settings > Sales categories.
2. Select + Add.
3. Set the Name to Cash Adjustments.
4. Save and Publish your changes.
   
   

Note: If you have Multilocation Management and would like to standardize your non-printing prep station and dedicated sales category at all of your locations, you can create your No Print Prep Station as a Master Prep Station, and your Sales Category targeted at the group level. For more information, see .

Create a Dedicated Menu Group

Follow the steps below to create a dedicated menu group, or for more information, see . 

To create a new menu group:

• In Toast Web, navigate to the menu manager by selecting Menus > Menu management > Menu manager.
• Select the name of the menu you'd like to add the menu group to. 
• Select +Add menu group.
• Name the menu group Cash Adjustments.
• Select the hyperlink of your newly created menu group to see the Menu group details.
• Set the Channel visibility to POS only.
  
  

Create a Dedicated Menu Item

If your business has decided to exclusively round up, or exclusively round down, you will only need one dedicated menu item for cash rounding. If you have decided to round up or down based on total, create one new menu item for rounding up, and one for rounding down. For more information on creating a new menu item, see .

Your menu items will need to be set up with the following information:

• Round Down Item
  • Menu Item Name: Cash Rounding (Non-taxable)
  • POS Name: -1 Cent
  • Pricing Strategy: Base Price
  • Base Price: -$0.01
  • Prep Station: No Print
  • Sales Category: Cash Adjustments
  • Taxes: None
  • Channel visibility: POS only
    
    
• Round Up Item
  • Menu Item Name: Cash Rounding (Non-taxable)
  • POS Name: +1 Cent
  • Pricing Strategy: Base Price
  • Base Price: $0.01
  • Prep Station: No Print
  • Sales Category: Cash Adjustments
  • Taxes: None
  • Channel visibility: POS only
    
    

Once you have created the new menu item or items, make sure to Save and Publish your changes so these items appear on the POS for all cash-handling locations.

Cash Rounding on the POS

If a guest is ready to checkout and you have confirmed that they would like to pay in cash, ask if they would like to use cash rounding. If they say yes:

1. Navigate to the Cash Adjustments menu group.
2. Add one or more Cash Rounding items to the check (‘+1 cent’ or ‘-1 cent’) until the total rounds out correctly. 
3. Select Pay. 
4. Select Cash tender button on the Payment screen to complete the transaction. 

The picture below is an example of two cash rounding items added to a check on the payment screen rounding the total down:

The picture below is an example of a printed receipt containing two cash rounding items added to a check rounding the total down:

Cash Rounding Reporting

Cash rounding adjustments appear in the Product Mix (PMIX) report, enabling accurate tracking of total cash adjustment amounts. These amounts can be recorded in third-party accounting systems as cash over/short variances. To learn more about your Product Mix (PMIX) report, see .