Get Help With Forms 940, 941, & 944

In this Article:

• Form 940
• Form 941
• Form 944
• FAQ
  • Where can Form 940 be found in Toast Payroll?
  • Where can Form 941 be found in Toast Payroll?
  • Do Toast file Forms 940 and 941 electronically?
  • Where in the Quarterly Tax Package can I verify the number of employees?
• Additional Resources

Form 940 

Form 940 is used to report your annual Federal Unemployment Tax Act (FUTA) tax to the IRS. Most employers pay both a federal and a state unemployment tax. Only employers pay the FUTA tax. This form is filed annually. Learn more about Form 940 from the IRS.

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Form 941 

This form is used to report income taxes, Social Security tax, or Medicare tax withheld from employees' paychecks. This form is filed quarterly. This IRS link has more details on .

Form 944 

Form 944 is the annual version of the 941. Form 944 is designed so the smallest employers (those whose annual liability for Social Security, Medicare, and withheld federal income taxes is $1,000 or less) will file and pay these taxes only once a year instead of every quarter. information can be found on the IRS website.

Toast Payroll can file Form 944 for employers but would need special instructions to do this rather than quarterly 941s. To make this request, contact Toast Payroll via the blue chat dot in the lower-right corner of any Toast Payroll page.

If Toast Payroll files Form 944 for you, it would be included in your Q4 quarterly tax package. Otherwise, we would have filed Form 941, which is included in each quarterly tax package. Companies will either have a Form 941 or a Form 944, but not both.

FAQ

Where can Form 940 be found in Toast Payroll? 

This is an annual FUTA report that is included only in your quarter 4 tax package. Quarterly tax packages are typically available in the system the third full week of the month following quarter-end.

The tax package can be found by navigating to Reports > Tax Filing. Make sure to set the correct year and FEIN. Then select the blue arrow button of a Q4 tax package. Form 940 is the usually the fifth page or so. 

Where can Form 941 be found in Toast Payroll?

This is a quarterly FIT, Social Security (FICA), and Medicare report that is included in each quarter's tax package. Quarterly tax packages are typically available in the system the third full week of the month following quarter-end.

The tax package can be found by navigating to Reports > Tax Filing. Make sure to set the correct year and FEIN. Then select the blue arrow button. Form 941 is the somewhere around the sixth to eighth page in the quarterly tax package. 

Do Toast file Forms 940 and 941 electronically?

Yes. Toast has filed Forms 940 and 941 electronically on your behalf starting in Q4 2022. Previously, Toast filed for clients by paper.
 

Where in the Quarterly Tax Package can I verify the number of employees?

Part 1, Line 1 on Form 941 will state the number of employees for the particular pay periods indicated on the form.
 

Additional Resources