Toast Payroll: Adjust an Approved Timesheet

How can I change or update a timesheet that I've already approved for Toast Payroll?

1. Keep in mind that adjustments cannot be made to a submitted payroll. Submitted payrolls cannot be undone or edited, but other options may assist you.
2. In order to adjust an approved timesheet and see your change(s) on a payroll run, the payroll must be in an unopened state. For instance, if you decide an edit is necessary, but you're on the Employee Earnings step or the Review and Submit step of the payroll, you'll need to reset this payroll to see any changes you might make to a timesheet. Be cautious when resetting a payroll; see the linked article for full details.
3. When the payroll is in an unopened state, begin by unapproving the timesheet. Log in to Toast Payroll and navigate to an employee's profile.
4. Navigate to Pay History > Timesheets and select Re-Open for the approved timesheet.
5. Return to Toast Web and navigate to Reports > Labor > Time entry management.
6. Using the filters at the top, locate the appropriate shift and make your changes or edits here.
   1. Select + Add Entry to create a new time entry or shift for an employee.
   2. For other edits, read more in .
7. All changes on this page are automatically saved. Time entry edits and additions should sync immediately from Toast Web to Toast Payroll when a timesheet has not yet been approved.
8. If you do not use Toast Tips Manager, skip this step. For customers who use Toast Tips Manager, some considerations need to be taken into account:
   1. Unsend the tips for the day(s) that a timesheet was adjusted (see the Revert Sent Tips section of  for instructions). An edit to a timesheet will most likely affect the pooled tip amounts.
   2. This also means that any other employees involved in the original employee's tip pool will need their timesheets reopened. This will allow payroll to use any updated tip pooling amounts. Use steps 3 and 4 above to do this for each applicable employee.
   3. Once any timesheet edits have been made, all applicable employee timesheets are reopened, and the tips have been unsent for this day, reapprove the day's tips and resend it to payroll. The Send Tips to Payroll from Tips Manager section of  can guide you through this process.
9. Return to Toast Payroll and reapprove the employee's updated timesheet in the same place you unapproved it.
10. Your payroll is now ready to run with the updated timesheet(s).