Last updated: Dec 10, 2025, 10:14 AM
The cloud icon in the header of Toast Web will help you manage publishing status and give you access to more information regarding changes you make to your restaurant.
Unpublished changes refer to modifications that were made and saved within Toast Web, but have not yet been finalized. These can include edits to devices, printers, menus, or other system configurations performed by multiple team members that remain pending. For example, if you saved changes to your menu prices but didn't publish the changes, they wouldn't go into effect on your terminal.
The icon will change depending on your restaurant's state:
| State | Icon |
| All changes have been published | |
| There are changes waiting to be published | |
| Publishing in progress | |
| Publishing error, publishing incomplete | |
| Unknown/Loading |
Selecting the cloud icon will take you to the page in Toast Web where you can see all unpublished changes and who made them. Publish these changes when you're ready. You can also access the publish config page by navigating to Toast account > Publishing > Publish config.
For smooth publishing, follow these recommendations:
Note: If a change is made but not published until a much later date, it will show up in the Publish Config page on the day it was published, not the day it was saved.
The Publishing Center - History page allows you to view past published data for your restaurant. This tool will help you answer the question “Who made a change to my menu?”, or review recently published changes that might have caused a problem or unintended behavior at your restaurant.
To review publish history for your restaurant, follow these steps:
Note: At this time, there is no location drop-down feature for restaurants using Toast Multilocation Management (MLM). In order to view a location’s publishing center history, you must be logged in to that specific location. You must have the 6.4 Publishing permission to view this page.
A few things to note:
Multi-location management (MLM) customers can publish changes for multiple locations on the Publish Config page (Toast account > Publishing > Publish Config).
The Previous Config Changes table provides a historical log of all prior configuration changes published, and which user (Publisher) made the change. You cannot see what change was made, however.
As a best practice, coordinate with team members to ensure all necessary changes are aligned and avoid overlapping edits during publishing. Use the Publishing Center to regularly check for pending changes across locations to ensure smooth operations and prevent disruptions.
If menu or configuration changes aren't being seen at certain locations in an MLM group, navigate to the Publish Config page and ensure that there are no unpublished changes and resync data to your terminals if needed.
Scheduled publishing is a Menu manager feature available for restaurants with the Restaurant Management Essentials suite. This allows you to create a set of changes that are scheduled to publish at a future date. Check out these Toast Central articles to learn more: