Toast Payroll: Bulk Un-Approve Timesheets

Is there a way to bulk un-approve timesheets?

In this Article:

• Overview Steps
• Process

Reopen Approved Timesheets Overview Steps

Products this applies to: Toast Payroll | Access needed: N/A

1. Identify which employees have approved timesheets
2. Reopen the approved timesheets from each employee’s profile
3. Resend tips back to Toast Tips Manager if needed

Reopen Approved Timesheets Process

1. Identify which employees have approved timesheets
   1. If you approve timesheets outside of your intended date range or by accident, you'll need to unapprove the timesheets so payroll can be processed correctly.
   2. To figure out which timesheets have been approved, log into Toast Payroll and navigate to Time > Employees.
      1. If you do not see Time on the left side of the screen, select Payroll from the Toast Web navigation rail on the left to make the Toast Payroll navigation rail appear.
   3. View the Approved Timesheets column.
   4. Any number in this column other than 0 indicates that the employee on the left had a timesheet recently approved.
      
      
2. Reopen the approved timesheets from each employee’s profile
   1. Currently, there is no way to mass-unapprove timesheets in Toast Payroll.
   2. While timesheets can be approved en masse, they must be individually reopened if more information needs to be added.
   3. Timesheets cannot be reopened from the Timekeeping Dashboard.
   4. Log into Toast Payroll and open the employee's profile.
      1. Learn how the new Toast Payroll navigation works by visiting Navigate Toast Payroll Within Toast Web.
   5. Navigate to Pay History > Timesheets > Re-open.
   6. Repeat these steps for each employee who needs a timesheet reopened.
      
      
3. Resend tips back to Toast Tips Manager if needed
   1. Unapproved timesheets may also be necessary if tips must be resent back to the Toast Tips Manager in Toast Web after timesheets are approved.
   2. After reopening the needed timesheets, resend tips back to Toast Tips Manager as needed.

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This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for advice.

• Toast Payroll: Manage Timesheets
• Toast Payroll: Get Help With Timesheets