Toast Payroll: Review ACA Filing Resources

This article should only be used by companies with the Toast Payroll Pro subscription who do not manage benefits through SimplyInsured. If you use SimplyInsured to manage your benefits coverage, email them at toastsupport@simplyinsured.com to discuss ACA filing.

In this Article:

Important Things to Know About ACA Filing
On-Demand Training Videos
ACA Filing Checklist

Important Things to Know About ACA Filing

The following deadlines align with those stipulated by the IRS. Please consult this IRS page for further details.

January 9, 2026: It is strongly recommended that customers complete Toast's ACA Filing Checklist Questionnaire by this date.
- Navigate to Benefits > View and manage health benefits > Apply for ACA filing for a helpful list of information Toast Payroll will need to submit your documents.
January 27, 2026: The deadline to complete all steps necessary for Toast Payroll to file your ACA documents.
- If you do not complete all steps necessary by this date, Toast will likely be unable to submit ACA filings on your behalf.
- Contact the team at benefitsops@toasttab.com if you plan on using Box 14 Codes (1L, 1M, 1N, 1O, 1P, 1Q, 1R, 1S, 1T, OR 1U).
NEW! February 6, 2026: Deadline to request that Toast Payroll print and ship Form 1095-Cs. Due to the Paperwork Burden Reduction Act, Toast will no longer automatically ship these forms unless they are requested.
- To request printing and shipping, contact us at benefitsops@toasttab.com.
March 2, 2026: The IRS deadline to distribute ACA forms (such as a Form 1095-C) to employees.
- Employers need to distribute paper forms to employees who did not opt into electronic forms. Electronic forms will be available in the system on this date.
March 31, 2026: The IRS deadline for electronic ACA forms. Following your review, Toast Payroll will transmit any applicable forms to the IRS on your behalf.

On-Demand Training Videos

The ACA filing deadline is approaching. Take some time to review these training videos to help you prepare for a successful filing.

This 20-minute training video covers the ACA filing process, including completing the Filing Questionnaire, Specification Form, Employee Coverage Data Import, Audit Process, and FAQs.

This 35-minute training video dives deeper into the ACA Filing Process, covering the Filing Questionnaire, Specification Form, Employee Coverage Data Import, COBRA Coverage Data Import, Dependents and Dependent Coverage Data Import, Audit Process, and FAQs.

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ACA Filing Checklist

Below is a filing checklist with links to numerous Support Center articles to assist you in navigating the Toast ACA Filing process.

Step	Details
Step 1: ACA Overview	Review Toast Payroll: ACA and Form 1095-C FAQ which contains answers to common questions about the Affordable Care Act (ACA).
Step 2: Determine Applicable Large Employer (ALE) Status Under the ACA	Check out this guide to determine if you are considered an ALE.
Step 3: ACA Filing Steps	Toast Payroll: Get Help With ACA Filing offers a step-by-step Toast Payroll ACA filing guide.
Step 4: Complete Boxes 14, 15, and 16	Visit Toast Payroll: Complete Boxes 14, 15, and 16 of Form 1095-C for assistance with determining which ACA codes to enter in Boxes 14, 15, and 16.
Step 5: Common Combinations of 1095-C Codes	Reference this guide for specific scenarios you may come across for an employee. It will provide you with exact codes needed for Boxes, 14, 15 & 16.
Step 6: Determine Your Box 15 Amount	Toast Payroll: Determine a Box 15 Amount will help you determine what the Box 15 amount should be for your Employees.

This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for advice.