Last updated: May 22, 2026, 2:33 PM
Find the right Standard Library report in Toast Payroll for audits, paystubs, timekeeping, and consolidated payroll totals.
Applies to: Toast Payroll
Permissions needed:
Where to find them: In Toast Payroll, navigate to Reports > Standard. If you have the Manager security role, selecting Reports opens the same page filtered to the employees who report to you.
Use this table to map a common payroll task to the right report. Each row links to the report's full details below.
| Use Case | Report to Run |
| Workers comp, EDD, DOL, or insurance audit (quarterly or YTD wages, taxes by category) | Quarterly Employee Payroll Audit Report (QEPAR) |
| Audit a specific pay period (earnings, deductions, taxes for one or more pay periods) | Per Pay Period Employee Payroll Audit Report (PEPAR) |
| Timekeeping export (hours, rates, wages by employee, job, or day over a date range) | Hours / Earnings by Date Range |
| One-page payroll cost breakdown (cash requirements, tax breakdown, direct deposit and live check totals for one payroll) | Payroll Summary Report |
| Consolidated payroll totals across multiple payrolls (e.g., year-to-date or for one location across pay periods) | Consolidated Payroll Summary Report |
| Pull an employee paystub (each employee's paystub on one page for a submitted payroll) | Employee Detail Report |
| Employee roster (positions, wage rates, hire dates, direct reports) | Team List |
| Quarterly tax filings (Forms 940, 941, 944; reconciliation recap; variances) | See Toast Payroll: Read Your Quarterly Tax Package |
| Reports auto-generated when running a payroll (Payroll Exception, Labor Distribution, Check Register, Direct Deposit List, Journal Entry, Employee Comparison) | See Toast Payroll: Review Payroll Reports |
Each report below appears in Toast Payroll under Reports > Standard for HR+ users. Select the report name to jump to its full details.
| Report | What It Shows | Best Used For |
| QEPAR | Quarterly and YTD earnings, deductions, and tax information per employee. Filterable by FEIN and year. | Long-period audits (workers comp, EDD, insurance, DOL) |
| PEPAR | Pay period data for calculated and submitted payrolls — demographic, earnings, deductions, taxes. | Auditing one or more specific pay periods |
| Hours / Earnings by Date Range | Hours, rates, total wages — five summary or detail formats. Pulled from timesheet data. | Timekeeping exports, hour audits, manual averages |
| Payroll Summary Report | Earnings, deductions, taxes by government level, employee-paid vs employer-paid taxes for one payroll. | Cost breakdown for a single payroll |
| Consolidated Payroll Summary Report | Multiple payrolls summed in one report. | Year-to-date totals, multi-payroll review, location-level totals |
| Employee Detail Report | Each employee's paystub on one page — earnings, deductions, taxes, net check. | Pulling employee paystubs, pre-submit audit |
| Team List | Employee roster — positions, wage rate, hire date, birthday, direct reports. | Quick employee summary lookup |
The QEPAR generates quarterly and year-to-date (YTD) earnings, deduction, and tax information for each employee. It is the most commonly requested report for workers comp, EDD, insurance, and DOL audits because it covers a long time period in one file.
The QEPAR can be filtered by FEIN and year, but only one of each may be selected at a time.
Where to find it: In Toast Payroll, navigate to Reports > Standard and search for QEPAR.
Reading the columns:
Note: The QEPAR is a long report when all data fields are selected. For a single-quarter audit, consider running the PEPAR instead.
The PEPAR shows pay period data for calculated and submitted payrolls, including demographic, earning, deduction, and tax information for each payroll.
You can adjust which data fields appear before running the report.
Where to find it: In Toast Payroll, navigate to Reports > Standard and search for PEPAR.
Selecting multiple pay periods: When setting up the report, hold the Ctrl key (Windows) or Command key (Mac) and select each pay period you want to include.
This report is useful when your business is tracking timekeeping or details over a time period. You can set an exact date range and customize the data into one of five formats.
Where to find it: In Toast Payroll, navigate to Reports > Standard and search for Hours / Earnings by Date Range.
Five formats:
Note: If the auto-approve timesheets feature is enabled, timesheets appear on the Detail formats once the associated payroll has been started.
Recommended settings and limitations:
The Payroll Summary Report is generated after you calculate and submit a payroll. It is the best report for a one-page breakdown of where each payroll's monies will be used — payroll costs, paper (live) check and direct deposit totals, tax breakdowns, and more.
Where to find it: HR+ users can find each pay period's summary report under Payroll > Past Payrolls tab > View > Payroll Summary Report.
To pull totals across multiple payrolls in one report, use the Consolidated Payroll Summary Report.
Note: You can also try using Toast IQ to view your Payroll Summary data in different ways — for example, "What is the total amount of all the Uniform deductions last year?" or "Consolidate my [pay group] payroll summary reports for the last 90 days." See Toast IQ AI Assistant Overview for more on Toast IQ.
The Consolidated Payroll Summary Report sums multiple payrolls into a single report. Use it to see year-to-date totals across pay periods, totals for one location, or totals for one pay group across a date range.
Where to find it: In Toast Payroll, navigate to Reports > Standard and search for Consolidated Payroll Summary Report.
Common uses:
The Employee Detail Report is generated after calculating and submitting a payroll. Each employee's paystub appears on one page with their earnings, deductions, and net pay. Use it to quickly check whether each employee's hours, earnings, deductions, and net pay are correct before submitting.
Where to find it: HR+ users can find this report under Payroll > Past Payrolls tab > View > Employee Detail Report.
To review the other auto-generated reports next to the Payroll Summary Report and the Employee Detail Report, see Toast Payroll: Review Payroll Reports.
The Team List offers a summary of employee information — positions, wage rate, hire date, birthday, direct reports, and more. It does not contain contact information, but is helpful for a quick look at basic employee statistics.
Where to find it: In Toast Payroll, navigate to Reports > Standard and search for Team List.
You can find the Quarterly Employee Payroll Audit Report (QEPAR) by navigating to Reports > Standard in Toast Payroll. Search for QEPAR or scroll to find it. The QEPAR can be filtered by FEIN and year, with only one of each selected at a time.
Also asked as:
To get a payroll report for an audit, the report you run depends on the audit's time period:
All three are in Reports > Standard in Toast Payroll.
Also asked as:
To download the Consolidated Payroll Summary Report, navigate to Reports > Standard in Toast Payroll and search for Consolidated Payroll Summary Report. Set your date range or pay period filters before running the report. The Consolidated Payroll Summary Report sums multiple payrolls into a single output and is the right report for year-to-date totals or multi-payroll review.
Also asked as:
To pull an employee's paystub for a submitted payroll, run the Employee Detail Report. HR+ users find it under Payroll > Past Payrolls tab > View > Employee Detail Report. Each employee's paystub appears on its own page with earnings, deductions, taxes, and net pay.
Also asked as:
At this time, Toast Payroll does not have a report that provides an average number of hours worked. To get this number, run the Hours / Earnings by Date Range report and calculate the average manually for the period you need.
This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for advice.