Toast Payroll: State W-4 Form FAQ

In this Article:

• How do I change or update Form W-4?
• Can I fill out this form on my phone?
• How do I locate my Form W-4(s)?
• Do all states require a Form W-4?
• Which Form W-4s will I see?
• Can I view Form W-4 in Spanish?
• Can Toast Payroll help me fill out Form W-4?
• How can I set up or adjust federal or state tax withholding on my Form W-4?

How do I change or update Form W-4?

See Toast Payroll: Update Form W-4 Information for the steps or check out the video below.

Can I fill out this form on my phone?

This interface is mobile-friendly, so employees can add or edit state Form W-4s without having access to a computer.

How do I locate my Form W-4(s)?

• • For existing employees, navigate to My Profile > Documents & Forms > Document Library tab. Employers are not allowed to edit a Form W-4 on an employee's behalf.
  • For new employees, they should complete the Form W-4(s) as part of the New Hire Checklist.

Do all states require a Form W-4?

Nine states (Alaska, Florida, New Hampshire, Nevada, South Dakota, Tennessee, Texas, Washington, and Wyoming) do not collect income tax and therefore do not require a state Form W-4 to be filled out.

Which Form W-4s will I see?

The Tax Forms step of the new hire workflow and the Tax Forms tab on your profile (My Profile > Taxes & Documents > Tax Forms) will always display the federal Form W-4 as well as any applicable state Form W4s. It will display state Form W-4s for the state you live in and work in. If your home or work state is changed after completing a Form W-4, you will have the option to fill out the form for the new state; however, your previous state's selections will still display under the W4 Settings section on this page. 

If the states you live in and work in has reciprocity agreements, both forms will still display, but the system will only tax you based on the state's agreement. 

Can I view Form W-4 in Spanish?

At this time, only some states have Form W-4s in Spanish. More states will most likely incorporate Spanish forms in the future, but unfortunately that is outside of Toast Payroll's control.

Can Toast Payroll help me fill out Form W-4?

How can I set up or adjust federal or state tax withholding on my Form W-4?

Employees can log into Toast Payroll and navigate to My Profile > Taxes & Documents > Tax Forms. Here, you can select Fill Out State W-4 or Federal W-4. You'll be guided through the Form W-4 steps again, so use if you need assistance.

This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for advice.