Get Started With Menu Manager

Menu Manager Overview
Before You Begin
Step 1: Open the Menu Manager
Step 2: Filter the Table to Find What You Want to Edit
Step 3: Read the Columns in the Menu Manager Table
Step 4: Edit Price and Visibility Inline
Step 5: Use Full Menu View to Restructure Your Menus
Step 6: Save, Publish, or Schedule Your Changes
Frequently Asked Questions
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View every menu item, modifier, and price level in one table, edit price and visibility inline across many locations, and schedule changes for a future date — all without opening each item one by one.

Menu Manager Overview

The menu manager is the page in Toast Web where you view all of your menu items, modifiers, and price levels in a single table and update price and visibility for many of them at once. It is built for restaurants that find it slow to open each item individually — restaurant groups with large menus, multi-location operators, and anyone managing seasonal or scheduled pricing changes.

The menu manager supports five pricing strategies: base pricing, size-specific pricing, menu-specific pricing, location-specific pricing, and location-specific pricing with nested menu-specific pricing. Other pricing methods are edited from the item or modifier details page instead.

If your restaurant uses Toast Multilocation Management (MLM) or one of the Restaurant Management suites, you can also schedule pricing and visibility updates to publish at a future date and time using change sets.

Before You Begin

Applies to: Toast Web

Permissions needed:

4.5 Edit Full Menu — required at every location or location group you want to update
6.4 Publishing and 6.7 Change sets — required only if you plan to schedule changes for a future date

What you'll accomplish: View all of your items, modifiers, and price levels in one table, update price and visibility inline, and either publish now or schedule for later.

Step 1: Open the Menu Manager

To open the menu manager, log in to Toast Web and navigate to Menus > Menu management > Menu manager.

Expected outcome: The menu manager loads and displays your menu items in a table, with filter and view buttons across the top.

Step 2: Filter the Table to Find What You Want to Edit

Use the buttons and drop-downs above the table to narrow the list to the items, modifiers, or price levels you want to update.

Select Full menu, Items, Modifiers, or Price levels to choose which data appears in the table. Full menu view adds editing features described in Step 5.
Use the search bar to find a specific item, modifier, or price level by name.
Use the menu drop-down to limit the table to one or more menus.
Use the menu group drop-down to narrow further to specific menu groups.
If your restaurant uses MLM, use the location drop-down to filter to one or more locations or location groups.

To clear every search and filter at once, select Clear all.

Expected outcome: The table shows only the items, modifiers, or price levels matching your filters.

Step 3: Read the Columns in the Menu Manager Table

By default, each row in the table shows the following columns. Knowing what each column means helps you decide which pricing strategy to use and where to make changes.

Item or modifier name — The name of the item, modifier, or price level.
Target — The location or location groups that can see and use this item or modifier.
Found in — The menu location where the item or modifier is placed. If the item or modifier appears in more than one place, you will see "+3 other" (or whatever number applies). For items inside a menu group, the column shows menu name and group name. For items inside a subgroup, it shows menu name and subgroup name. For modifiers, the column shows the menu item or group the modifier applies to plus the modifier group it belongs to.
Priced on — Where the price is set. For items, the price is either on the item itself or on the menu group. For modifiers, prices entered in the menu manager only apply to modifiers priced at the individual modifier level — not to modifiers in groups priced at the group level or in groups that do not charge for modifiers.
Pricing strategy — The pricing model in use: base pricing, size-specific, menu-specific, location-specific, or location-specific with nested menu-specific. To edit other pricing methods, open the item or modifier details page.
Price — The current price. Rows that use size-, menu-, or location-specific prices have an expandable row that shows the base price per location, size, or location-menu combination.

Step 4: Edit Price and Visibility Inline

To update prices or visibility for one row at a time, edit the Price and Visibility fields directly on the menu manager table.

Use Step 2 to filter the table to the rows you want to update.
Edit the value in the Price field, the Visibility field, or both.
Repeat for as many rows as you need — the page keeps your edits until you save.

Expected outcome: Your edits appear in the table but are not yet live on the POS. Go to Step 6 to save and publish.

Note: The menu manager edits prices that are already set on an item or modifier. To add a new price for a different location or size, open the item or modifier details page first.

Step 5: Use Full Menu View to Restructure Your Menus

Full menu view displays every menu, menu group, subgroup, and item in a hierarchical structure — similar to the Advanced Properties page. Use it when you want to add, reorder, archive, or remove menu entities without leaving the menu manager.

To open Full menu view, select Full menu in Step 2. From there:

Use the arrow icons to expand or collapse menus and menu groups.
Select + Add menu, + Add menu group, + Add subgroup, or + Add item to build out your menus.
Use the six-dot icons to the left of any menu element to drag and reorder.
Select the name of any menu, menu group, or item to open a details panel on the right side of the screen. Select the expand icon in the top right corner of the panel to open the full page editing view.
Select the three-dot overflow icon on a menu group to remove the menu group or alphabetize the items inside it.
Select the three-dot overflow icon on an individual item to archive or remove it.

Note: Changes made in Full menu view save automatically. You still have to publish them to push the updates to your POS.

Step 6: Save, Publish, or Schedule Your Changes

You have two paths after editing in the menu manager: publish now or schedule for a future date.

To publish now:

Select Save changes in the top right corner of the page.
On the confirmation pop-up, select Yes, save now.
Publish your changes so they reach every affected location.

For details on publishing across an MLM or Restaurant Management suite, see Publish Changes in Toast Web.

To schedule for later (MLM or Restaurant Management suite only):

If your restaurant uses Toast Multilocation Management or one of the Restaurant Management suites, you can group your edits into a change set and publish them at a future date and time. For step-by-step instructions, see Set Up Scheduled Publishing With the Menu Manager.

Expected outcome: Your changes are live on the POS within a few minutes of publishing, or scheduled to publish at the date and time you set.

Frequently Asked Questions

Can I bulk edit prices using the menu manager?

Bulk price editing in the menu manager is limited — you can update each row's price inline, but the menu manager does not offer set-to-amount, increase-by-percentage, or decrease-by-dollar bulk actions. For those bulk actions, use the price editor instead. See Use the Price Editor Tool.

Can I add a price for an item or modifier at a new location or size?

Adding a price for a new location or size is not supported from the menu manager. The menu manager only updates prices that are already set on a menu item or modifier. To add a price for a new location or size, open the item or modifier details page first.

How do I stop a price change on one menu from updating items on other menus?

To stop a price change on one menu from updating items on other menus, change the item's pricing strategy to menu-specific pricing. With menu-specific pricing, the price of an item changes based on the menu it was ordered from. See Configure a Menu-Specific Pricing Strategy.

Can I bulk edit a modifier's name or update many modifiers at once from the menu manager?

Bulk editing a modifier's name, kitchen name, or other settings is not done from the menu manager — the menu manager edits price and visibility inline. To bulk edit settings across modifiers, use the advanced properties page. See Use Advanced Properties to Edit Your Menu in Bulk.

If I change visibility for one location in an MLM group, does it change for every location?

Changing visibility for one location in an MLM group does not change visibility for every location automatically. Visibility changes apply only to the locations you target with the location drop-down in Step 2. To control visibility across multiple locations, use the location drop-down to filter to the locations you want, then update the Visibility field on each row.

What pricing strategies does the menu manager support?

The menu manager supports five pricing strategies: base pricing, size-specific pricing, menu-specific pricing, location-specific pricing, and location-specific pricing with nested menu-specific pricing. Other pricing strategies — including time-specific pricing — must be edited from the item or modifier details page. To learn about each strategy, see Set Your Menu Pricing Strategy.