xtraCHEF: Get Started With Toast Bill Pay

In this Article:

Toast Bill Pay Overview

Toast Bill Pay is our new, intuitive restaurant invoice payment solution, powered by xtraCHEF, that combines cash flow visibility with the flexibility of how and when customers wish to pay their suppliers. Only the Tenant Administrator user role has access to this feature.

• Built for Restaurants & Suppliers: You and your suppliers have specific payment needs like partial or multiple invoice payments, credits & reconciliations, and more.
• Increase Holistic Financial Visibility: Bill Pay will help you to gain an overall view into your working capital with less tech - sync COGS, payments, labor, and sales to QuickBooks Online via xtraCHEF & Toast.
• Customizable Payment Options: From payment options to scheduling, the choice of how, when, and who you pay means more flexibility in your cash flow. Make it yours - weʼll make it work for your vendors.
• Save Time & Money: Avoid time-consuming data entry by syncing bill payments to QuickBooks Online, automate your reconciliation to catch costly mistakes, and pay bills more efficiently to avoid unnecessary late/overdraft fees.

 Toast Bill Pay Benefits

• Free: Free to use for xtraCHEF + Toast customers. At this time, xtraCHEF-only customers are not able to access this feature.
• Payment options: Pay via ACH or check.
• Easy-to-use dashboard: Gain a holistic look at completed and upcoming payments via the dashboard - easily filter by status.
• Choose when to pay: Schedule payments for a future date or create an immediate payment.
• Partial payments: Choose to pay invoices partially or in full.
• Accounting sync: Completed payments automatically sync to QuickBooks Online.
• Support: Our team is ready to support customers and can be contacted at . 

Toast Bill Pay Setup

Setting up Bill Pay is easy and takes just a few minutes!

1. Accept Terms & Conditions: Upon logging into app.sa.toasttab.com, navigate to Bill Pay > Start Now to accept the Terms & Conditions. After reading the Terms & Conditions, select the checkbox and then select I agree. This must be done for each restaurant location in order to sign up. You must have an active deposit bank account in Toast Web to continue.
   1. Once I agree has been selected, xtraCHEF will send an email to all tenant admins at this location to confirm Bill Pay sign-up.
      
      
2. Set up payment methods: You will be automatically directed to the Bill Pay settings page. Here, we've automatically pulled in your Toast Web bank account you've already verified as part of your Toast onboarding process.
   
   
3. Map GL Accounts: Scroll down further on the same page. If you have QuickBooks Online, you will need to map your GL accounts to the correct payment method after you set up your payment methods. This allows xtraCHEF to update your invoices in QuickBooks Online with the correct funding method.
   
   
4. Add vendor ACH & remit information: Lastly, set up your vendors for ACH by navigating to Vendors > select a vendor > Bill Pay. Here, you can add your vendor's payment preference and details, remit address, and notification preference (email address for payment confirmation). Vendors who are set up with ACH receive their payment in five to six business days.
5. This step is optional, but recommended. You can also set this up individually while paying a bill to a specific vendor.
   
   
6. Now that you've completed the Bill Pay setup, read to learn how to use this module to pay your bills. 

Additional Resources