xtraCHEF: Add and Edit COGS Groups

In this Article:

• COGS Groups Overview
• Edit COGS Groups
• Add New COGS Group
• Next Steps

COGS Group Overview

COGS stands for cost of goods sold. In accounting, this is the sum of all expenses that comprise the sales of your menu items (for example, food purchases, beverage purchases, to-go supplies, etc). In xtraCHEF, your COGS Groups are used to bridge the gap and connect a sales category and a purchase category(s). 

The framework for Cost of Goods related reporting revolved around COGS Groups and the mapping of categories to them (more on that in our article titled COGS Mapping). However, because your restaurant operation is unique, there is no one size fits all for COGS Groups.

In this article, we will learn how to find, edit and add to your default COGS Groups and tailor Cost of Goods reporting to your operation.

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Edit COGS Groups

To make changes to your COGS Groups, select the gear icon > COGS groups from the upper-right corner of your xtraCHEF account.

Once you're on the COGS Group page, you'll find a list of all your existing COGS groups. By default, a few options will already exist, such as Beer, Food, NA Beverage, and more. You can change these by first selecting a COGS group and selecting the Edit COGS Group button. You won't be able to select the View or Edit buttons until you've selected a COGS group row. 

This will launch a pop up window with the option to change the group name, mark it as active or inactive, or indicate that the COGS Group will not contain sales for reporting.

If you make any changes, don't forget to select Save. Your changes will go into effect immediately.

Add New COGS Group

If you need to create an all new COGS group, select Add COGS Group on the top right of the COGS groups page.

This will launch the same pop up we encountered when editing COGS groups, but with all the fields blank. Fill them in and select Save to lock in your work.

Next Steps

If you haven't already, will begin to connect the dots between your (synced from Toast Web) and purchase categories (created in xtraCHEF or synced from your accounting). The result is insight in the form of COGS reporting, food cost ratios, and more.