Last updated: Dec 17, 2025, 10:59 AM
| These registration numbers are vitally important to ensure quarterly and annual tax filings are submitted to government agencies. Without this information, fees and penalties can occur and Form W-2 and W-3 tax filings sent from Toast can be delayed. Register for these numbers and promptly input them in Toast Payroll. |
State tax account numbers are assigned by a state's governing agency to an employer to track both payroll tax liabilities and payments and unemployment insurance liability. In some states, separate state employment numbers are assigned (one for income tax withholding and one to track unemployment). Note: A state tax ID (EIN) may differ from your federal tax ID (FEIN).
If you have already registered with a state, your state tax account number should generally be found on any letter or notice sent by the state tax agency. You can also select the applicable state link in the chart in to log into your account or contact the appropriate agency.
Once you have your state tax account number(s), visit the to see if those numbers are also within the Toast Payroll system. If not, enter them in via the task that shows a state account number as Applied For (missing in Toast Payroll).
The majority of states require employers to withhold income and remit these funds to the state on behalf of their employees. Each state has a unique registration for a withholding tax account number that must be completed prior to filing and paying the corresponding taxes. Using the chart in , select the appropriate Register for State Withholding Account Number link to help direct you to the correct state website necessary to register your business for a withholding tax account number. A withholding state tax ID is generally provided upon registering.
There are a handful of states which do not mandate withholding taxes on income/wages. These states are indicated with N/A in the chart within : Alaska, Florida, Nevada, New Hampshire, South Dakota, Tennessee, Texas, Washington, and Wyoming.
All 50 states plus DC require employers to withhold and remit unemployment taxes. Unemployment taxes help cover the benefits paid out to unemployed workers if an employee loses their job. Each state has a unique registration for an unemployment tax account number, which must be completed prior to filing and paying the corresponding taxes. Use the appropriate Register for State Unemployment Tax Account Number (SUTA) link from the chart in to help direct you to the correct state website necessary to register your business for an unemployment tax account number.
Navigate to the by selecting Taxes in Toast Payroll. Here, an HR+ user can enter the account number directly into Toast Payroll. Notice that this page also houses your withholding pay frequency and unemployment tax rate, if applicable. Enter any of these pieces of information here whenever a state tax agency updates you with them. The Tax Center will also offer alerts prior to quarter-end tax filings.
Once you have registered for a state unemployment tax account, you will typically receive a state unemployment tax (SUTA) rate from the state tax agency. A SUTA rate is your tax rate for payroll unemployment taxes that are calculated based on employee wages but paid by the employer. This rate must be sent to Toast Payroll to calculate and remit unemployment taxes to the agency each payroll. View the chart in to direct you to the correct state website containing current SUTA rate information.
Many states give new employers a standard new-employer rate. This rate can change as your business matures. Many times, a SUTA rate is updated on an annual basis. Any updates or modifications to SUTA rates must be entered into the of Toast Payroll prior to their effective implementation date.
Certain jurisdictions require local withholding taxes in addition to state withholding taxes. Each locality has a unique registration that must be completed to file and pay taxes. Toast Payroll has collected a list of the jurisdictions with local withholding taxes in the chart in .
The following states have local tax laws and may require employees to pay local taxes: Alabama, Colorado, Delaware, Indiana, Kentucky, Maryland, Michigan, Missouri, New Jersey, New York, Ohio, Oregon, Pennsylvania, Washington (L&I), and West Virginia.
Yes, the reemployment tax is what Florida calls their unemployment tax. This can be seen on pay stubs as SUTA-FL. Normal filing processes for SUTA will apply for Florida's reemployment tax.
This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for specific advice.