Last updated: Mar 3, 2026, 5:21 PM
Welcome to Toast Payroll! We hope you're enjoying the product so far and we encourage you to use this Toast Central knowledge base as your primary resource to answer questions and learn more about Toast. As a reminder, we provide quarterly tax filing as a service, but we need you to provide us with all of your requisite tax information in order to help you and your company avoid penalties, fees, amendments, and other negative consequences. Read this article to the end and triple check to make sure you have provided us with all your requisite tax information in a timely manner.
When Toast does not have certain pieces of tax or employee data, we are unable to support and/or remit tax filings on your behalf, or we may file on your behalf but the filing may be incomplete. Before the filing deadline that occurs around each quarter's end, it is vitally important that you provide us all of the required data by either inputting it into your onboarding platform or sending it us via the blue chat button in the lower-right corner of any Toast Payroll page.
All 50 states plus DC require businesses to register for a state unemployment tax account ID, also known as a SUTA EIN. This number is an identifier for Toast Payroll to manage your state unemployment withholdings and remit these payments to the appropriate governing agencies at specified times. Use the first chart in to locate the appropriate agency you should register a state unemployment tax account number with.
SUTA accounts also come with a rate at which businesses should be taxed on. If a rate is not provided to Toast Payroll, we will use the state-mandated new employer rate. The chart linked in the article above can assist you in locating your SUTA rate. Once you receive your SUTA EIN and/or SUTA rate via a paper mail or email tax notice from the tax agency, in Settings > Payroll > Tax Accounts as soon as possible.
Most states plus DC also require businesses to register for a state withholding tax account ID, also known as a SIT EIN. Similar to the SUTA EIN, this number assists Toast Payroll in withholding employees income and remitting payment to appropriate governing agencies. Use the first chart in to locate the appropriate agency you should register a state unemployment tax account number with. Once you receive your SIT EIN via a paper mail or email tax notice from the tax agency, in Settings > Payroll > Tax Accounts as soon as possible.
Nine states do not have income tax and will not require a SIT EIN:
Learn much more about both state tax account numbers in .
Toast Payroll developed a central hub called the . Select Taxes on the left-hand navigation to track prior payroll tax filings and prepare for upcoming payroll tax filings by viewing and resolving tasks to help enable success. The Tax Center will display a dashboard alert when quarterly tax filings are approaching and there are unresolved tasks for you to complete. When applicable, the Taxes link in the left-hand navigation menu will display the number of outstanding tasks that should be resolved to help guarantee a successful quarterly or annual filing.
When you visit the Tax Center, you'll see a color-coded timeline of your quarterly tax filing. Use these dates to ensure your information is submitted on time and to plan for your .
Further down the page, Toast will display any outstanding tasks required of your FEINs prior to tax filing. View and follow-up on each task before the deadline in the timeline above - this is vital to ensure your taxes are filed appropriately and accurately. Within each task, you can also select Why does this matter? for more information about how this item contributes to the success of your payroll filing.
When Toast Payroll is missing a SUTA EIN or SIT EIN or an employee's profile does not contain an accurate social security number or PSD code (Pennsylvania only), this may result in incomplete and/or inaccurate tax filings and new hire reporting and can also cause tax notices resulting in penalties/interest fees being assessed. In some cases, we may not even be able to file anything on your behalf. For instance, just one missing or inaccurate social security number can possibly cause an entire business's tax filing to be rejected.
Once you have received your tax account numbers, make sure Toast Payroll has them in your payroll account. From the Toast Payroll dashboard, navigate to Settings > Payroll. This page lists any data that the Toast Payroll system is missing in order to accurately file on your behalf. Be sure to keep an eye on this page every so often (specifically, before each quarter-end) to verify that any new hires have entered their required information. This is very important to having success with Toast Payroll. Note: The contains all your missing data in the form of tasks you should complete before each quarter-end. You can use the as well, but Toast recommends using the Tax Center to maintain your missing data in Toast Payroll.
If you are missing business tax information and you're still working with your Onboarding Consultant, send this to them. If you are already live with Toast Payroll, add this information to the Tax Center or Missing Data page.
There are 15 states where local tax jurisdictions apply to filings made by Toast Payroll. offers links to all relevant local taxes. If your is a part of one or more of these localities, you may be subject to local taxation. The states subject to local taxes are:
If you receive a paper mail or email tax notice from a local tax agency concerning the local tax account number/ID, payment frequency, or effective date, in Settings > Payroll > Tax Accounts as soon as possible.
In order for Toast Payroll to have the appropriate access to support, remit, and file taxes on your behalf, we must be approved as third-party administrators to your state tax account. Some local jurisdictions also require this action. This is known as TPA linking.
Not all states and localities require TPA linking at this time. Check out to verify if your business needs to take steps to link Toast Payroll to your state tax account.
This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for specific advice.