Last updated: May 21, 2026, 1:54 PM
To be successful with Toast Payroll and Team Management, register for all applicable tax accounts and supply the tax information to Toast Payroll.
| Many tax jurisdictions no longer accept electronic filings and/or deposits with account information in an Applied For status. If not remedied, customers may be assessed penalties, interest fees, and/or additional repercussions by governing agencies. |
Many of the items on this page are maintained by your company in the Toast Payroll Tax Center. We highly recommend visiting this page at least once a quarter so you can complete outstanding tasks and help enable a successful quarterly tax filing. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf, which may result in financial penalties for your company. Visit Toast Payroll: Manage Payroll Taxes to learn all about the Tax Center.
After applying for and receiving your state tax account number(s), payment frequency, unemployment rate, or once you complete your third-party administrator (TPA) linking, log into Toast Payroll and select Taxes from the left-hand navigation. Complete any available tasks here, including Form 8655, missing Social Security numbers, and more.
Payroll tax liability largely depends on where an employee is working and where the employee lives. More information on assigning a work tax location within the Toast Payroll system can be found in Toast Payroll: View and Update Work Tax Locations.
State Income Tax (SIT)
State Unemployment (SUTA)
As applies to your work tax location
Other
Employee name, social security number (SSN), gross wages, and taxable wages for all employees are listed on the applicable filings done by Toast Payroll.
See Toast Payroll: Taxes We Do Not Process for a listing of some taxes our system doesn’t currently support.
Quarterly tax packages are found within the Toast Payroll System under Reports > Tax Filing. These reports are typically available the third full week of the month following each quarter-end. Toast Payroll will only generate tax packages for quarters in which a customer was actively processing payroll within the Toast Payroll system.
Note: Toast Payroll & Team Management may not be able to complete and/or submit tax filings where the Toast Payroll system reflects missing, erroneous, or incomplete information in a customer’s account. It is the customer’s responsibility to ensure that they have provided Toast Payroll & Team Management with all requisite tax information in a timely manner. Copies of tax return submissions do not guarantee that a return was submitted to or accepted by an applicable agency.
Registration with the state sets up your tax account, identified by an Employer Identification Number (EIN). This number enables Toast Payroll to file electronically on your behalf. Failure to provide this information risks Toast Payroll’s ability to remit/file on your behalf which may result in financial penalties for your company.
Hawaii state income tax (SIT) withholding and state unemployment tax (SUTA) withholding are registered for through separate agencies.
The Employer Identification Number (EIN) identifies a tax account to the state and enables Toast Payroll to file returns electronically on a company’s behalf. Failure to provide this information risks Toast Payroll’s ability to remit/file on your behalf which may result in financial penalties for your company.
If you’ve already registered for a Hawaii withholding account, the ID and frequency can be found by:
A Hawaii SIT EIN is typically in a WH-###-###-####-## (WH followed by 12 digits) format. Provide this EIN and any payment frequency information to Toast Payroll by entering it into the Tax Accounts page via Settings > Payroll > Tax Accounts.
If you’ve already registered for a Hawaii SUTA account, unemployment account ID numbers and tax rates can be found by:
A Hawaii SUTA EIN is typically in a ########## 10-digit format. Add your EIN and any tax rate information into Toast Payroll by entering it into the Tax Accounts page via Settings > Payroll > Tax Accounts.
An unemployment withholding tax rate is determined by the state and can change each year. Visit the Hawaii DLIR Unemployment Insurance website for more information on how rates are calculated.
Updated Hawaii unemployment tax rate information should be added to Toast Payroll by navigating to Settings > Payroll > Tax Accounts.
Linking Toast as your third-party administrator will ensure we are able to complete the quarterly filings and amendments (if applicable) in a timely manner.
For Toast to deposit and file taxes with the Hawaii Department of Labor and Industrial Relations for employers who use Toast Payroll to pay employees in Hawaii, Toast must be granted third-party administrator (TPA) access to your Hawaii Unemployment account. Toast will request access online once you provide your account number and then you will need to complete the steps below:
This content is for informational purposes and is not intended as legal, tax, HR or any other professional advice. Please contact an attorney or other professional for advice.