Last updated: Apr 8, 2026, 11:57 AM
To be successful with Toast Payroll and Team Management, register for all applicable tax accounts and supply the tax information to Toast Payroll.
| Many tax jurisdictions no longer accept electronic filings and/or deposits with account information in an Applied For status. If not remedied, customers may be assessed penalties, interest, fees, and/or additional repercussions by governing agencies. |
Many of the items on this page are maintained by your company in the Toast Payroll Tax Center. We highly recommend visiting this page at least once a quarter so you can complete outstanding tasks and help enable a successful quarterly tax filing. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf, which may result in financial penalties for your company. Visit Toast Payroll: Manage Payroll Taxes to learn all about the Tax Center.
After applying for and receiving your state tax account number(s), payment frequency, unemployment rate, or once you complete your third-party administrator (TPA) linking, log into Toast Payroll and select Taxes from the left-hand navigation. Complete any available tasks here, including Form 8655, missing Social Security numbers, and more.
Payroll tax liability largely depends on where an employee is working and where the employee lives. More information on assigning a work tax location within the Toast Payroll system can be found in Toast Payroll: View and Update Work Tax Locations.
State Income Tax (SIT)
State Unemployment (SUTA)
Other
Employee name, social security number (SSN), gross wages, and taxable wages for all employees are listed on the applicable filings done by Toast Payroll.
See Toast Payroll: Taxes We Do Not Process for a listing of some taxes our system doesn’t currently support.
Quarterly tax packages are found within the Toast Payroll System under Reports > Tax Filing. These reports are typically available the third full week of the month following each quarter-end. Toast Payroll will only generate tax packages for quarters in which a customer was actively processing payroll within the Toast Payroll system.
Note: Toast Payroll & Team Management may not be able to complete and/or submit tax filings where the Toast Payroll system reflects missing, erroneous, or incomplete information in a customer’s account. It is the customer’s responsibility to ensure that they have provided Toast Payroll & Team Management with all requisite tax information in a timely manner. Copies of tax return submissions do not guarantee that a return was submitted to or accepted by an applicable agency.
Registration with the state sets up your tax account, identified by an Employer Identification Number (EIN). This number enables Toast Payroll to file electronically on your behalf. Failure to provide this information risks Toast Payroll’s ability to remit/file on your behalf which may result in financial penalties for your company.
Note: In Vermont, customers may not receive a state unemployment employer identification number (EIN) until $1500 in wages are paid. It is the customer’s responsibility to not only apply for an EIN whenever applicable, but also to provide this information to Toast Payroll & Team Management. The Toast Payroll system will calculate the unemployment tax liability and Toast Payroll & Team Management will attempt to remit the funds before the EIN is received. Without an EIN however, customers may face potential penalties, fees, fines, and interest from tax authorities. Follow the instructions below to register.
Registration for Rhode Island income withholding (SIT) and unemployment (SUTA) taxes are completed through the same site. Registering on the Rhode Island Division of Taxation website registers you for an Income Tax Withholding account and Rhode Island Unemployment Insurance account (including Rhode Island temporary disability insurance (TDI) and Rhode Island job development fund tax).
The Employer Identification Number (EIN) identifies a tax account to the state and enables Toast Payroll to file returns electronically on a company’s behalf. Failure to provide this information risks Toast Payroll’s ability to remit/file on your behalf which may result in financial penalties for your company.
If you’ve already registered for a Rhode Island income withholding account, the EIN and payment frequency can typically be found by:
A Rhode Island state account number is typically in a 11-digit format. Add your employer identification number and any payment frequency information by navigating to Settings > Payroll > Tax Accounts.
If you’ve already registered for a Rhode Island SUTA account, unemployment account ID numbers and tax rates can typically be found by:
A Rhode Island state account number is typically in a 10-digit format. Add your employer identification number and any payment frequency or tax rate information by navigating to Settings > Payroll > Tax Accounts.
An unemployment withholding tax rate is determined by the state and can change each year based on a number of factors. Visit the Rhode Island Department of Labor and Training website for more information on the calculation of a Rhode Island unemployment withholding tax rate.
Updated Rhode Island unemployment tax rate information can be entered into Toast Payroll by navigating to Settings > Payroll > Tax Accounts.
The tax agency requires we provide them with your assigned PIN to gain online TPA access. Please send us your PIN by selecting the blue chat button in the lower-right corner of any Toast Payroll page. If you cannot locate your assigned PIN, please contact the Rhode Island Division of Taxation directly to obtain it.
This content is for informational purposes and is not intended as legal, tax, HR or any other professional advice. Please contact an attorney or other professional for advice.