Toast Payroll: Tax Management in Georgia

In this Article:

• Tax Management Overview
  • Taxes and Forms Toast Payroll Supports/Remits in Georgia
  • Taxes We Don't File
  • Where to Find Copies of Tax Filings Processed in Toast Payroll
• Register for Your ID - Withholding and Unemployment Taxes
  • Information You'll Need to Register
  • How to Register - Income Tax Withholding
  • How to Register - State Unemployment
• Find Your ID - Already Registered
  • Income Tax Withholding
  • Unemployment Tax
  • Unemployment Tax Rate
• Link Toast as Your Third-Party Administrator (TPA)

Tax Management Overview

Many of the items on this page are maintained by your company in the Toast Payroll Tax Center. We highly recommend visiting this page at least once a quarter so you can complete outstanding tasks and help enable a successful quarterly tax filing. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf, which may result in financial penalties for your company. Visit Toast Payroll: Manage Payroll Taxes to learn all about the Tax Center.

After applying for and receiving your state tax account number(s), payment frequency, unemployment rate, or once you complete your third-party administrator (TPA) linking, log into Toast Payroll and select Taxes from the left-hand navigation. Complete any available tasks here, including Form 8655, missing Social Security numbers, and more.

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Taxes and Forms Toast Payroll Supports/Remits in Georgia

Payroll tax liability largely depends on where an employee is working and where the employee lives. More information on assigning a work tax location within the Toast Payroll system can be found in Toast Payroll: View and Update Work Tax Locations.

State Income Tax (SIT)

• Form G-7 Quarterly Return
• Form G-1003 Income Statement Transmittal

State Unemployment (SUTA)

• Employer's Quarterly Tax and Wage Report (DOL-4N)
• Employer's Annual Tax and Wage Report (DOL-4A)

Other

• New Hire Report

Name, social security number (SSN), gross wages, and taxable wages for all employees are listed on the filing done by Toast Payroll. Per the Georgia Requirements for Electronic Filing of Quarterly Tax and Wage Reports: To prevent the rejections of the online Quarterly Tax and Wage Reports, do not submit wage records without the full nine-digit valid social security numbers. SSNs are maintained on employee profiles in Toast Payroll.

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Taxes We Don't File

See Taxes We Don't Process for a listing of some taxes our system doesn't currently support.

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Where to Find Copies of Tax Filings Processed in Toast Payroll

Quarterly tax packages are found within the Toast Payroll system under Reports > Tax Filing. These reports are typically available the third full week of the month following each quarter-end. Toast Payroll will only generate tax packages for quarters in which a customer was actively processing payroll within the Toast Payroll system.

Note: Toast Payroll may not be able to complete and/or submit tax filings where the Toast Payroll system reflects missing, erroneous, or incomplete information in a customer's account. Copies of tax return submissions do not guarantee that a return was submitted to or accepted by an applicable agency. Additional fees may apply.

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Register for Your ID - Withholding and Unemployment Taxes

Registration with the state sets up your tax account, identified by an Employer Identification Number (EIN). This number enables Toast Payroll to file electronically on your behalf. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf which may result in financial penalties for your company.

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Information You'll Need to Register

• Federal Employer Identification Number (FEIN)
• The date that the business hired the first Georgia employee
• The date of the first Georgia payroll
• The date the business was incorporated (if applicable)
• Full first and last names, social security numbers, and residence addresses for all owners, partners, and officers
• All officers of a corporation who perform services are considered employees
• The current mailing address for the business being registered

Georgia income tax withholding registration and unemployment tax registration are done on separate websites. Follow both sets of instructions below to get set up with the respective tax agencies. Both account IDs are needed for payroll purposes.

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How to Register - Income Tax Withholding

1. Register online with the Georgia Department of Revenue via the Georgia Tax Center website.
   1. Under the Registration tile, select Register a New Georgia Business.
   2. Follow the step-by-step registration process.
2. Customers typically receive a withholding number instantly upon registration, as well as a withholding schedule for remittance of tax payments. This withholding number is frequently referred to as a Georgia SIT Employer Identification Number (EIN).
   1. The account number format is: #######-## with the last two characters being capitalized letters.
3. Provide the following information to Toast Payroll. It is best to take a screenshot or save as a document and include these in your email:
   1. Withholding number
   2. Withholding schedule, also referred to as the payment frequency
      1. If rates are not provided, the Toast Payroll system will apply state-designated new employer rates to a customer's account settings.
4. If a customer has not gone live in the Toast Payroll system, this information should be entered in the onboarding platform or sent to an Onboarding Consultant. Customers who are already live should navigate to Settings > Payroll > Tax Accounts and add the appropriate information.

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How to Register - State Unemployment

Note: In this state, customers may not receive a state unemployment employer identification number (EIN) until wages are paid. It is the customer's responsibility to not only apply for an EIN whenever applicable, but also to provide this information to Toast Payroll. The Toast Payroll system will calculate the unemployment tax liability and Toast Payroll will attempt to remit the funds before the EIN is received. Without an EIN, however, customers may face potential penalties, fees, fines, and interest from tax authorities. Follow the instructions below to register.

1. Register online with the Georgia Department of Labor website after your first payroll has been processed.
2. Customers typically receive an unemployment number instantly upon registration. This is frequently referred to as a Georgia SUTA Employer Identification Number (EIN).
   1. The account number format is: ######-##.
3. Provide the following information to Toast Payroll. It is best to take a screenshot or save as a document and include these in your email:
   1. Unemployment account number (SUTA EIN)
   2. Unemployment tax rate
      1. If rates are not provided, the Toast Payroll system will apply state-designated new employer rates to a customer's account settings.
4. If a customer has not gone live in the Toast Payroll system, this information should be entered in the onboarding platform or sent to an Onboarding Consultant. Customers who are already live should navigate to Settings > Payroll > Tax Accounts and add the appropriate information.

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Find Your ID and Rate - Already Registered

The Employer Identification Number (EIN) identifies a tax account to the state and enables Toast Payroll to file returns electronically on a company's behalf. Toast Payroll will need both the income tax withholding account number and the state unemployment tax account number. Failure to provide this information may result in Toast Payroll's inability to remit withheld funds or submit returns on a company's behalf. Additional fees may apply. Review both sections below for how to find the information.

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Income Tax Withholding

If you've already registered for a Georgia SIT account, state account ID numbers and deposit schedules can typically be found by:

• Accessing the Georgia Tax Center Website
• Reviewing notices sent by the Department of Revenue
• Calling the Department of Revenue at (877) 423-6711

The account number format is ######-## with the last two characters being capitalized letters. Add your employer identification number and any payment frequency information to Toast Payroll by navigating to Settings > Payroll > Tax Accounts.

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Unemployment Tax

If you've already registered for a Georgia SUTA account, unemployment account ID numbers and tax rates can typically be found by:
 

• Accessing the company's Georgia Department of Labor (GDOL) Employer Portal website.
  • Once logged in, the number is located on the right side of the screen under the business name.
• Reviewing notices sent by the Georgia Department of Labor
• Calling the Georgia Department of Labor at (877) 709-8185

A Georgia account number is in ######-## format. Add your employer identification number and any tax rate information to Toast Payroll by navigating to Settings > Payroll > Tax Accounts.

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Unemployment Tax Rate

An unemployment withholding tax rate is determined by the state and can change each year based on a number of factors. Visit the Georgia Department of Labor (GDOL) website for more information on the calculation of the Georgia unemployment withholding tax rate.

The current assigned unemployment tax rate for a company can be found on the Georgia Department of Labor (GDOL) Employer Portal website. Select the DOL account number located under the business name on the right side of the page to load a new page with the company's current tax rate.

Updated Georgia unemployment withholding tax rate information can be added to Toast Payroll by navigating to Settings > Payroll > Tax Accounts.

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Link Toast as Your Third-Party Administrator (TPA)

If the employer identification numbers, business address, and unemployment rate provided to Toast Payroll matches what was registered with the state, Toast Payroll will complete TPA linking with the appropriate agencies. Terminate and filing or TPA linking relationships with any prior payroll providers.

Toast Payroll will notify the customer if linking is needed but unable to be completed. In this case, a 4-digit PIN provided by the state may be requested in order to complete the linking.

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This content is for informational purposes and is not intended as legal, tax, HR or any other professional advice.  Please contact an attorney or other professional for advice.