Toast Payroll: Tax Management in Tennessee

In this Article:

• Tax Management Overview
  • Taxes and Forms Toast Payroll Supports/Remits in Tennessee
  • Taxes We Don't File
  • Where to Find Copies of Tax Filings Processed in Toast Payroll
• Register for Your ID - Unemployment Taxes
  • Information You'll Need to Register
  • How to Register
• Find Your ID and Rate - Already Registered
  • Unemployment Tax
  • Unemployment Tax Rate
• Link Toast as Your Third-Party Administrator (TPA)

Tax Management Overview

Many of the items on this page are maintained by your company in the Toast Payroll Tax Center. We highly recommend visiting this page at least once a quarter so you can complete outstanding tasks and help enable a successful quarterly tax filing. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf, which may result in financial penalties for your company. Visit Toast Payroll: Manage Payroll Taxes to learn all about the Tax Center.

After applying for and receiving your state tax account number(s), payment frequency, unemployment rate, or once you complete your third-party administrator (TPA) linking, log into Toast Payroll and select Taxes from the left-hand navigation. Complete any available tasks here, including Form 8655, missing Social Security numbers, and more.

Taxes and Forms Toast Payroll Support/Remits in Tennessee

Payroll tax liability largely depends on where an employee is working and where the employee lives. More information on assigning a work tax location within the Toast Payroll system can be found in . Employee name, social security number (SSN), gross wages, and taxable wages for all employee are listed on the applicable filings done by Toast Payroll.

State Unemployment (SUTA)

• Form LB-0456 and LB-0851 Tennessee Department of Labor and Workforce Development Wage Report

Other

Reminder: Tennessee does not have a state income (withholding) tax.

Taxes We Don't File

See for a listing of some taxes our system doesn't currently support.

Where to Find Copies of Tax Filings Processed in Toast Payroll

are found within the Toast Payroll system under Reports > Tax Filing. These reports are typically available the third full week of the month following each quarter-end. Toast Payroll will only generate tax packages for quarters in which a customer was actively processing payroll within the Toast Payroll system.

Note: Toast Payroll may not be able to complete and/or submit tax filings where the Toast Payroll system reflects missing, erroneous, or incomplete information in a customer's account. It is the customer's responsibility to ensure that they have provided Toast Payroll with all requisite tax information in a timely manner. Copies of tax return submissions to not guarantee that a return was submitted to or accepted by an applicable agency. Additional fees may apply.

Register for Your ID - Unemployment Taxes

Registration with the state sets up your tax account, identified by an Employer Identification Number (EIN). This number enables Toast Payroll to file electronically on your behalf. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf which may result in financial penalties for your company.

Information You'll Need to Register

• Federal Employer Identification Number (FEIN)
• Legal name and address
• Employment start date of first TN worker
• First pay date of first TN worker
• Total/expected total payroll amount for each quarter
• Tennessee county of the location

How to Register

1. Every employer in Tennessee is required to fill out a .
   1. Submit the form by mail to:
      
      TN Dept of Labor and Workforce Development
      Employer Accounts/Employer Services
      2220 French Landing Drive, 3-B
      Nashville, TN 37343-1009
   2. Details can be found on the .
      
      
2. Customers typically receive an Employer Account Number (EAN) 2-3 weeks after registering. This is frequently referred to as a Tennessee SUTA Employer Identification Number (EIN) by Toast Payroll.
   1. The account number format is an 8-digit number typically in this format: ####-### #
3. Provide the following information to Toast Payroll. It is best to scan/take a picture of the received form and include these in your email: 
   1. Account number
   2. Unemployment rate
      1. If rates are not provided, the Toast Payroll system will apply state-designated to a customer's account settings.
4. If a customer has not gone live in the Toast Payroll system, this information should be entered in the onboarding platform or sent to an Onboarding Consultant. Customers who are already live should navigate to Settings > Payroll > Tax Accounts and .

Find Your ID and Rate - Already Registered

The Employer Identification Number (EIN) identifies a tax account to the state and enables Toast Payroll to file returns electronically on a company's behalf. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf which may result in financial penalties for your company.

Unemployment Tax

If you've already registered for Tennessee unemployment, unemployment account ID numbers and tax rates can typically be found by:

• Reviewing notices sent by the Tennessee Department of Labor and Workforce Development
• Calling the Department of Labor and Workforce Development at (615) 741-2486
• Emailing

A Tennessee employer account number (EAN) is an 8-digit number typically in this format: ####-### #. Navigate to Settings > Payroll > Tax Accounts to  and any payment frequency or tax rate information.
 

Unemployment Tax Rate

An unemployment withholding tax rate is determined by the state and can change up to twice a year effective January 1 and again July 1. Visit the  for more information on the calculation of a Tennessee unemployment withholding tax rate. Rates can be found on the Notice of Premium Rates.

Updated Tennessee unemployment withholding  to Settings > Payroll > Tax Accounts. 
 

Link Toast as Your Third-Party Administrator (TPA)

Toast Payroll will reach out if additional information is necessary to link the company account as a Third-Party Administrator (TPA) in Tennessee. Terminate any existing filing or TPA linking relationship with any prior providers.

This content is for informational purposes and is not intended as legal, tax, HR or any other professional advice.  Please contact an attorney or other professional for advice.