Last updated: Apr 8, 2026, 10:11 AM
| Many tax jurisdictions no longer accept electronic filings and/or deposits with account information in an Applied For status. If not remedied, customers may be assessed penalties, interest fees, and/or additional repercussions by governing agencies. |
Many of the items on this page are maintained by your company in the Toast Payroll Tax Center. We highly recommend visiting this page at least once a quarter so you can complete outstanding tasks and help enable a successful quarterly tax filing. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf, which may result in financial penalties for your company. Visit Toast Payroll: Manage Payroll Taxes to learn all about the Tax Center.
After applying for and receiving your state tax account number(s), payment frequency, unemployment rate, or once you complete your third-party administrator (TPA) linking, log into Toast Payroll and select Taxes from the left-hand navigation. Complete any available tasks here, including Form 8655, missing Social Security numbers, and more.
Payroll tax liability largely depends on where an employee is working and where the employee lives. More information on assigning a work tax location within the Toast Payroll system can be found in Toast Payroll: View and Update Work Tax Locations.
State Unemployment (SUTA)
Paid Medical Family Leave and Long-Term Care*
Workers' Compensation (Washington L&I)
Other
Note: Washington does not have a state income (withholding) tax.
Employee name, social security number (SSN), gross wages, and taxable wages for all employees are listed on the applicable filings done by Toast Payroll. Washington also requires reporting Standard Occupational Classification (SOC) codes for all employees. Toast Payroll will default employee SOC codes to 35-0000 Food Preparation and Serving Related Occupations. SOC codes can be updated on the employee's position page. Washington has an SOC code lookup tool to assist in determining the SOC code appropriate for employees.
See Taxes We Don't Process for a listing of some taxes our system doesn't currently support and therefore don't file for you.
To find copies of tax filings processed in Toast Payroll, the quarterly tax packages are found within the Toast Payroll system under Reports > Tax Filing. These reports are typically available the third full week of the month following quarter-end. Toast Payroll will only generate tax packages for quarters in which a customer was actively processing payroll within the Toast Payroll system.
Note: Toast Payroll may not be able to complete and/or submit tax filings where the Toast Payroll system reflects missing, erroneous, or incomplete information in a customer's account. It is the customer's responsibility to ensure that they have provided Toast Payroll with all requisite tax information in a timely manner. Copies of tax return submissions do not guarantee that a return was submitted to or accepted by an applicable agency.
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Registration with the state sets up your tax account, identified by an Employer Identification Number (EIN). This number enables Toast Payroll to file electronically on your behalf. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf, which may result in financial penalties for your company.
How to Register - Paid Family Medical Leave (PFML) and Long-Term Care (LTC)
Washington has a state-run program for partial wage replacement for Washington workers in case of a serious medical condition, caring for a family member or bonding, or other qualified instance details on the Paid Leave website. This program is funded by employee and employer withholdings on payroll, which Toast payroll calculates, records, and reports hours on and remits on a customer's behalf. Customers who are based in Washington should see a WA FLI tax on their employee pay stubs for the state medical leave tax.
Washington has also set up the WA CARES fund as an earned benefit for working Washingtonians to access long-term care. Toast Payroll will calculate and withhold long term care premiums from employees (employers do not contribute to this fund). Filings are submitted as part of the PFML filing.
If you are requesting TPA access on Toast's behalf, be sure to select the four types of authorization we need when you're asked to Manage Roles:
Washington requires employers to get workers' compensation insurance through a state-operated fund where premiums are withheld on payroll. Learn more about setting up an account on the Washington State Department of Labor & Industries website.
Toast Payroll will calculate the premium amount based on employee hours worked and on the class codes set up in the customer's Toast Payroll system that are assigned to the employee's profile.
To get the business's state-assigned class codes:
The Employer Identification Number (EIN) identifies a tax account to the state and enables Toast Payroll to file returns electronically on a company's behalf. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf, which may result in financial penalties for your company.
Additionally, Washington issues a Unified Business ID (UBI) number to registered businesses and it's used on all payroll tax filings. UBI numbers can be found on the Department of Revenue's Business Lookup website. The format for UBI numbers is 60# ### ###. Provide UBI numbers as well as the numbers referenced in the sections below to us by selecting the blue chat dot in the lower-right corner of any Toast Payroll page.
If you've already registered for a Washington SUTA account, the Employment Security (ES) reference number and tax rate can typically be found by:
A Washington account number is typically in a 000-######-##-# format. Add your account number and any tax rate information to Toast Payroll by navigating to Settings > Payroll > Tax Accounts.
An unemployment withholding tax rate is determined by the state and can change each year based on a number of factors. Visit the Employment Security Department (ESD) website for more information on the calculation of a Washington unemployment withholding tax rate.
Washington typically sends an annual tax rate notice from the ESD. Updated unemployment withholding tax rate information should be added into Toast Payroll by navigating to Settings > Payroll > Tax Accounts.
Toast Payroll withholds both employee and employer withholding of Washington Paid Family Medical Leave on payroll. Effective with check dates from July 1, 2023 and onwards, Toast Payroll will calculate and withhold long-term care premiums from employees (employers do not contribute to the fund). Filings are submitted as part of the PFML filing.
If you've already registered for a WA PMFL account, the account number is the letter "C" followed by the Unified Business ID (UBI) number provided during business registration. Toast Payroll will use this as the customer's account ID once provided.
UBI numbers can be found on the state's Business Lookup website. In Toast Payroll, navigate to Settings > Payroll > Tax Accounts and enter this information in Toast Payroll if it was not provided with the unemployment information.
Note: This tax may appear on employee paystubs as WA SDI or another similar title. In Toast Payroll, Washington L&I, Washington worker's compensation insurance, and State Disability Insurance (SDI) are considered the same topic using different terms.
The business's Washington L&I account number can be found by:
A 3 to 8-digit Participation Activation Code (PAC) is also assigned and is required for electronic filing. Find the number by:
Find your company's assigned risk class codes and rates on the Washington State Department of Labor & Industries website. Toast Payroll will calculate the premium amount based on employee hours worked and on the class codes set up in the customer's Toast Payroll system that are assigned to employee profiles.
Linking Toast as your third-party administrator will help ensure we are able to complete the quarterly filings and amendments (if applicable) in a timely manner. Toast Payroll will reach out if additional information is necessary to link the company account as a third-party administrator for Washington unemployment. Send the information below to assist with linking for other Washington agencies:
The tax agency requires we provide your assigned UBI, L&I, and PAC numbers to authorize the TPA access online. You can typically find this data on the Annual Rate notice. Customers who are already live should forward this information to us through the chat function. Select the blue chat button in the lower-right corner of any Toast Payroll page.
The tax agency requires a signed POA form to authorize the TPA access online. After your first payroll with Toast Payroll:
This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for advice.