Toast Payroll: Tax Management in Wyoming

In this Article:

• Tax Management Overview
  • Taxes and Forms Toast Payroll Supports/Remits in Wyoming
  • Taxes We Don’t File
  • Where to Find Copies of Tax Filings Processed in Toast Payroll
• Register for Your ID - Withholding and Unemployment Taxes
  • Information You’ll Need to Register
  • Unemployment Tax
• Find Your ID and Rate
  • Unemployment Tax
  • Unemployment Tax Rate
• Third-Party Administrator (TPA) Linking

Tax Management Overview

Taxes and Forms Toast Payroll Supports/Remits in Wyoming

Payroll tax liability largely depends on where an employee is working and where the employee lives. More information on assigning a work tax location within the Toast Payroll system can be found in Toast Payroll: View and Update Work Tax Locations.  

State Income Tax (SIT) 

• Wyoming does not have a state personal income tax. Consequently, Toast does not withhold or remit SIT for employees working in Wyoming.

State Unemployment (SUTA)

• WYO056 Wyoming Quarterly UI/WC Summary Report
• WYO078 Employee Wage Listings

Other

• New Hire Report

Employee name, social security number (SSN), gross wages, and taxable wages for all employees are listed on the applicable filings done by Toast Payroll.

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Taxes We Don’t File

See Toast Payroll: Taxes We Do Not Process for a listing of some taxes our system doesn’t currently support.

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Where to Find Copies of Tax Filings Processed in Toast Payroll

Quarterly tax packages are found within the Toast Payroll System under Reports > Tax Filing. These reports are typically available the third full week of the month following each quarter-end. Toast Payroll will only generate tax packages for quarters in which a customer was actively processing payroll within the Toast Payroll system. 

Note: Toast Payroll & Team Management may not be able to complete and/or submit tax filings where the Toast Payroll system reflects missing, erroneous, or incomplete information in a customer’s account. It is the customer’s responsibility to ensure that they have provided Toast Payroll & Team Management with all requisite tax information in a timely manner. Copies of tax return submissions do not guarantee that a return was submitted to or accepted by an applicable agency. 

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Register for Your ID - Withholding and Unemployment Taxes

Registration with the state sets up your tax account, identified by an Employer Identification Number (EIN). This number enables Toast Payroll to file electronically on your behalf. Failure to provide this information risks Toast Payroll’s ability to remit/file on your behalf which may result in financial penalties for your company. 

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Information You’ll Need to Register

• Federal Employer Identification Number (FEIN)
• Legal Business Name and DBA
• Business structure and North American Industry Classification System (NAICS) code
• Date wages were first paid in Wyoming
• Officer/Owner names, SSNs, and titles
• Estimated monthly payroll amount

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Unemployment Tax

1. Register online with the Wyoming Department of Workforce Services (WYUI) website.
2. Select the New Account Registration button.
3. Select Register New Business with DWS and then select Next.
4. Now follow the prompts to complete your joint business registration.
   
   1. Note: If your company is not physically located in Wyoming, you must also complete the Out-of-State Questionnaire and email it to DWS-UI-OSQ@wyo.gov.
5. Customers typically receive an Employer Account Number within 3-5 business days online, though paper confirmation can take 2-4 weeks. This is frequently referred to as a Wyoming
6. SUTA Employer Identification Number (EIN). 
   
   1. The account number format is: ######### (9 digits for Workers' Comp) or ########## (10 digits for unemployment).
7. Provide the following information to Toast Payroll by entering it into the Tax Accounts page via Settings > Payroll > Tax Accounts:
   
   1. SUTA EIN
   2. Unemployment tax rates, listed as Assigned Contribution Rate on the Contribution Rate Notice
   3. If rates are not provided, the Toast Payroll system will apply state-designated new employer rates to a customer's account settings
8. If a customer has not gone live in the Toast Payroll system, this information should be entered in the onboarding platform or sent to an Onboarding Consultant.

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Find Your ID and Rate

The Employer Identification Number (EIN) identifies a tax account to the state and enables Toast Payroll to file returns electronically on a company’s behalf. Failure to provide this information risks Toast Payroll’s ability to remit/file on your behalf which may result in financial penalties for your company. 

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Unemployment Tax

If you’ve already registered for a Wyoming SUTA account, unemployment account ID numbers and tax rates can typically be found by: 

• Accessing the WYUI portal
• Reviewing a Tax Rate Notice or Quarterly UI/WC Summary Report (Form WYO056)
• Calling the agency at 307-235-3217

A Wyoming account number is typically in a ########## (10 digit) format. Add your employer identification number and any payment frequency information by navigating to Settings > Payroll > Tax Accounts. See Toast Payroll: Get Help With Tax Accounts to learn more about this page.

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Unemployment Tax Rate

An unemployment withholding tax rate is determined by the state and can change each year based on a number of factors. Visit the Wyoming Workforce Services website for more information on the calculation of a Wyoming unemployment withholding tax rate.

Add your unemployment tax rate and other tax account information by navigating to Settings > Payroll > Tax Accounts. See Toast Payroll: Get Help With Tax Accounts to learn more about this page.

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Third-Party Administrator (TPA) Linking

1. Log into the WYUI website.
2. Select the Account Maintenance drop-down menu, hover over Employer Account Maintenance, and select Add or Remove Third party/CDS/Vendor Association.
3. Select Third Party as the Type of Association.
4. Select Next.
5. Set the Address Type as Information Only.
6. You have the option to Search by Legal Name. Locate "STRATEGY EXECUTION PARTNERS LLC." Should you need it, our FEIN is 16-1630473.
7. Set the Association Start Date as the first day of the quarter in which you began using Toast Payroll.
8. Select Submit to complete the TPA linking.

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This content is for informational purposes and is not intended as legal, tax, HR or any other professional advice.  Please contact an attorney or other professional for advice.