Toast Payroll: Date Glossary
上次更新时间：2025年12月10日 10:26
Learn the difference between employee start dates and what several other dates in Toast Payroll refer to.
- Employee Start Dates
- Payroll Termination Date
- Earning Start Date
- Earning End Date
- Deduction Start Date
- Salary Effective Date
- Benefit Open Enrollment Date
Employee Start Dates
There are up to three dates related to hiring on an employee's profile. Employers may view these by navigating to the employee's profile, selecting the > carat icon in the Jobs & Pay tile, and selecting the yellow Edit button on the following page. To change these dates, choose a reason indicated by the arrow below (Administrative Update can be used) and look for the dates in the red box. For a complete Position Detail page guide, visit Toast Payroll: Update Positions.
Employees who do not appear on a payroll run could be affected by one of these three dates not being within the associated pay period. Read each section below to determine if the date should be updated so an employee can appear on or can be added to a payroll run.
Position Begin Date
This date is when the employee begins working under the associated position. If the employee is assigned to multiple positions, the position begin date may be different for each position. Changing this date will only affect internal reporting.
If an employee has a new or secondary position set up with a Position Begin Date on or before the first day of the pay period, they will appear on that payroll. If the Position Begin Date is the day after or later in the pay period, they will not appear on the payroll and will not appear as an employee that may be added to that pay group. You will first need to update the Position Begin Date to the first date of the pay period or a day before, then add the employee to the payroll.
As an example, let's say an employee is hired on May 14th and you have a payroll with a pay period that ends on May 12th. Unless the employee's position begin date and are adjusted to May 12th or earlier, it's impossible for this employee to appear on the payroll with a pay period ending on May 12th.
Note: For salaried employees, if their Position Begin Date is in the middle of the pay period, their salary will be decreased proportionally to the number of days they are not included in the pay period. For instance, let's say a salaried employee's Position Begin Date is May 2nd and the weekly pay period begins on May 1st and ends on May 7th. They will appear on payroll with 32 "pay period hours" (40 minus 8) and a salary that is only 6/7ths of their full payroll salary. This is not reflective of hours so much as it's reflective of their availability during the pay period.
Original Hire Date
The original hire date is when an employee was initially hired and begins employment. If the date is after a pay period, the employee cannot show up on that pay period's payroll. For example, if an employee's original hire date is 2/1/21 and they should be getting paid on the payroll from 1/15/21 to 1/31/21, the system will not allow this unless the date is changed to be 1/31/21 or earlier. Additionally, adjusting this date does have an effect on and benefits. Many times, there are waiting periods before an employee is eligible for TAFW or benefits and Toast looks at this date to determine eligibility.
Adjusted Hire Date
This date works similarly to the original hire date. In most cases, this will be blank for employees, but this does populate a date when terminated or leave of absence employees are brought back to work. When they are , the date here reflects the rehire date. The adjusted hire date does affect the employee's ability to show up on certain payrolls, as well as TAFW and benefits eligibility, as described above.
Payroll Termination Date
If the termination is completed before payroll is opened, the payroll termination date will need to be set to (at least) the check date of the last payroll you’d like the employee to be paid or the employee will not be allowed on the payroll. If available, select Employee has already been paid and the individual will display on the Employee Earnings step with zero earnings. If the termination is completed after payroll is opened, you may decide to manually remove the employee from payroll if they are not owed wages, but leaving them on the payroll does not cause issues.
Earning Start Date
This can be seen on an employee's profile > Recurring page. If a new recurring earning has a start date on or before the next check date, it will take effect on that payroll. If the start date is after the next check date, the new earnings will not appear on payroll and will have to be manually added.
Earning End Date
This can be seen on an employee's profile > Recurring page. If a recurring earning has an end date before the next check date, the earnings will no longer appear on the payroll. If the end date is on or after the next check date, the earnings will remain on the payroll.
Deduction Start Date
This can be seen on an employee's profile > Recurring > Deductions page. If a new recurring deduction has a start date on or before the next check date, it will take effect on that payroll. If the start date is after the next check date, the new deduction will not appear on the payroll and will have to be added manually.
Salary Effective Date
When using the salary effective date for pay changes, the pay change will be applied to the first payroll opened after the salary effective date hits. So, if the salary effective date hits before a payroll is opened, the pay change will take effect on that payroll. If the salary effective date hits after a payroll has been opened, the pay change will take effect on the next payroll and may need to be manually updated in the current payroll.
Benefit Open Enrollment Date
If using the , the system will look at the new hire eligibility dates and plan start dates when auto-creating the payroll deductions. The deduction will begin based on the start date and the rules of the benefit tiers. See the above for more information.
This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for advice.