Get Started With Analytics and Reports
Last updated: Feb 25, 2026, 12:49 PM
Learn about the available reports on Toast Web and some helpful information on how you can navigate them.
With Toast, you have access to robust, real-time reporting on your business. Continue reading to learn about the different types of reports and how to navigate them.
- Toast Reporting Introduction
- Reporting Overviews
- Filter Reports
- Customize Columns
- Export Reports
- Additional Resources
Toast Reporting Introduction
In Toast Web, navigate to the Reports section using the navigation on the left side of your screen. This will bring you to your reporting dashboard, the Weekly Overview, which can help you monitor your restaurant's performance in four key areas: sales, labor, guest counts, and menu performance. To learn more, visit this Toast Central article: Toast Reporting Dashboard: Weekly Overview.
All other reports can be accessed by selecting the arrow (>) to open the report navigation on the left side of the screen.
Reporting Overviews
The various types of reports we have are listed below, including links to Toast Central articles that describe these reports in greater detail.
| Category | Description |
|---|---|
| Sales Reports | These reports provide key sales metrics, a breakdown of sales by day, day of the week and time of day, payment types, and sales categories.
For more information, please see
|
| Labor Reports | These reports provide vital information on all labor-related items including hours worked, pay, tips, and time entries. Labor reports can be customized based on dates, shift hours, and to view all employees or individuals.
For more information, please see
|
| Menus Reports | These reports provide a quick view of your top-performing menu groups, items, and modifiers and a new product mix breakdown. You can select different menu types (Menu Items, Open Items, Modifiers, Toast Cards, and Special Requests).
For more information, please see
|
Filter Toast Reports
Depending on the type of report you're viewing, there are different types of filters that currently exist in Toast Reporting.
Basic Report Filter
This filter type can be found in most reports. There are several parameters you can customize on reports, including the following:
- Time frame: You can filter by day, week, month, or a custom date range.
- Hours: You can filter by pre-set time frames or a custom hour range.
- Employees: You can filter by all employees or specific individual(s)
- Location: If you have more than one location, you can select one or multiple locations to run a report
- More: If applicable, add additional filter options for your report. In the example below, a Dining Options filter was added, and the report was further filtered to the Take Out dining option.
| When making any changes to a report filter, always select Update. This will refresh the report with your new settings. |
Some reports will show an updated look for basic filters, but with similar functionality:
Comparative Report Filter
With this comparative filter, you can see three options to toggle between:
- Sales Report would run a standard report in a set time frame with any specified locations (if applicable)
- Compare Dates allows you to choose two date ranges. Set the first date range and compare it either to the same time frame in the previous year, or the previous period (e.g. if you're running a report on this week's sales, you can run a comparison report against the previous week).
- Compare Locations is available for restaurants with more than one location. Here you can choose a single time period and compare the performance of different locations.
Note that for both Compare reports, the resulting charts will be color-coded. The first date or location will be blue and the second date/location will be orange.
Customize Columns on Toast Reports
Many reports provide you the option to add or remove data by customizing the columns that appear on your report. Select Show/hide columns at the top of a report table for a list of additional data you can display.
The Restore option will return the columns to their standard configuration. Any changes made to columns on the report will reflect on downloaded or exported report data.
Export Toast Reports
You can export many of your reports to share or save your data. Depending on the report, you can either download the data or email yourself or others a file.
If you don't see the Email Export or download buttons as described below, then the report cannot be downloaded.
Email Report Export
For reports that allow you to email a report file, select the Email Export button in the top right corner of the report.
You can then enter as many emails as needed to receive a copy of this report. Separate each email by a comma, and select Submit.
The recipient will get an email with a download link to the report. The file can be downloaded as a .xls or .csv, depending on the report.
Download Report Export
Other reports will have a blue, green, or gray download icon in the upper right corner:
Downloaded files can be opened in Excel or imported into your preferred accounting software.
Print Report to PDF
Reports can also be saved as a printer-friendly PDF by using the Print function in the web browser (Toast recommends using Google Chrome).
- Select File > Print.
- Set the Destination to Save as PDF and select Save.
Note: If the print preview shows that the report is getting cut off from the page, you can select More Settings, set the Scale to Custom and adjust it to 49 (or until the entire report becomes visible in the preview). Select Save. You can also try zooming out the view in your browser by navigating in Chrome to View > Zoom Out.