Last updated: Feb 10, 2026, 1:57 PM
The Payroll Summary report provides payroll totals of earnings, deductions, taxes, and net pay. The cash requirements needed in order for payroll to be funded are also included in the report. There is no employee-specific information on this report.
After a payroll has been submitted, Toast Payroll debits the bank account we have on file for that pay group. To understand the day a payroll will debit your account, review Toast Payroll: Manage Debit and Withdrawal Schedules. The amount debited depends on if you write payroll checks out of your own account or out of Toast Payroll's account:
You can find this report while running a payroll and after submitting a payroll. During the of the payroll process, you can access it via the Reports tile or through the download arrow hyperlink at the top of the Accounting Summary tile. To view this report on a submitted payroll at a later time, select Payroll > Past Payrolls > View. Note: A small amount of users may see a simplified Accounting Summary tile. This is a result of certain deduction configurations or timings of withdrawals where the line items aren't available.
For informational purposes
You can also view details of payroll debit dates and amounts via the Payroll Withdrawal Receipt. This becomes available after 5 pm EST on the day you submit payroll. Learn more by reading .
Here is a breakdown of the line items on the Payroll Summary report:
For informational purposes
Note: Fees for some other processes can be added to any payroll. These appear as a separate line item and are included in the Cash Requirements for that payroll. Fees include but are not limited to tax corrections, stop payments (if written out of Toast Payroll's account), Form W-2 printing, setup, and shipping.
The Consolidated Payroll Summary Report in the Standard Report Library (Reports > Standard) combines multiple Payroll Summary reports for totals across payrolls in PDF form.
This report only pulls data from payrolls posted within Toast Payroll. The QEPAR/Form W-2/Form W-3 will all include information from payrolls posted with Toast Payroll, as well as prior records that are imported in during implementation. As a result, if you went live with Toast Payroll in the middle of a year, you can expect to see a discrepancy in these reports.
This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for advice.