Last updated: Apr 8, 2026, 1:28 PM
| Many tax jurisdictions no longer accept electronic filings and/or deposits with account information in an Applied For status. If not remedied, customers may be assessed penalties, interest fees, and/or additional repercussions by governing agencies. |
Many of the items on this page are maintained by your company in the Toast Payroll Tax Center. We highly recommend visiting this page at least once a quarter so you can complete outstanding tasks and help enable a successful quarterly tax filing. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf, which may result in financial penalties for your company. Visit Toast Payroll: Manage Payroll Taxes to learn all about the Tax Center.
After applying for and receiving your state tax account number(s), payment frequency, unemployment rate, or once you complete your third-party administrator (TPA) linking, log into Toast Payroll and select Taxes from the left-hand navigation. Complete any available tasks here, including Form 8655, missing Social Security numbers, and more.
Payroll tax liability largely depends on where an employee is working and where an employee lives. More information on assigning a work tax location within the Toast Payroll system can be found in Toast Payroll: View and Update Work Tax Locations.
State Income Tax (SIT) and State Unemployment (SUTA)
As applies to your work tax location/employee addresses:
Other
See Taxes We Don't Process for a listing of some taxes our system doesn't currently support.
New York Employee Disability / SDI: New York Employee Disability and New York Paid Family Leave is calculated and withheld from applicable employee paychecks. However, the amounts withheld for employee paychecks for NY SDI and NY FLI are not included in the amount debited from customers by Toast. These appear in the Non-Debit Items section of the Payroll summary report. Toast does not pay nor file for these with the state. Customers can allocate the withheld funds to the appropriate insurance policies as permitted by the state.
Quarterly tax packages are found within the Toast Payroll system under Reports > Tax Filing. These reports are typically available the third full week of the month following each quarter-end. Toast Payroll will only generate tax packages for quarters in which a customer was actively processing payroll within the Toast Payroll system.
Note: Toast Payroll may not be able to complete and/or submit tax filings where the Toast Payroll system reflects missing, erroneous, or incomplete information in a customer's account. Copies of tax return submissions do not guarantee that a return was submitted to or accepted by an applicable agency. Additional fees may apply.
Registration with the state sets up your tax account, identified by an Employer Identification Number (EIN). This number enables Toast Payroll to file electronically on your behalf. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf which may result in financial penalties for your company.
The Employer Identification Number (EIN) identifies a tax account to the state and enables Toast Payroll to file returns electronically on a company's behalf. Failure to provide this information may result in Toast Payroll's inability to remit withheld funds or submit returns on a company's behalf. Additional fees may apply.
If a company is already registered for an income tax withholding account in New York, the New York State Identification Number matches the FEIN. Add your employer identification number and any payment frequency to Toast Payroll by navigating to Settings > Payroll > Tax Accounts.
New York requires a 6-digit code to remit withholding tax funds electronically. Employers that are required to remit funds electronically will generally receive a notice from the New York Department of Taxation and Finance with instructions on registration for electronic filing through the state's Business Online Services site.
Provide the 6-digit code to Toast Payroll once received. In the lower-right corner of any Toast Payroll page, select the blue chat button.
If the company is already registered for a New York Unemployment Tax, the unemployment account ID number and tax rate can typically be found by:
A New York unemployment account number, often labeled ER-#, is a 7 or 8-digit number in this format: ##-##### or ##-##### #. Add your employer identification number and any rate information into Toast Payroll by navigating to Settings > Payroll > Tax Accounts.
An unemployment withholding tax rate is determined by the state and can change each year based on a number of factors. Visit the state's Department of Labor website for more information on the calculation of a New York unemployment withholding tax rate.
New York provides a Notice of Unemployment insurance Rate (Form IA 97) each year. Provide this or any updated information regarding a company's New York unemployment tax rate to Toast Payroll by navigating to Settings > Payroll > Tax Accounts.