Last updated: Apr 14, 2026, 4:49 PM
| Many tax jurisdictions no longer accept electronic filings and/or deposits with account information in an Applied For status. If not remedied, customers may be assessed penalties, interest fees, and/or additional repercussions by governing agencies. |
Many of the items on this page are maintained by your company in the Toast Payroll Tax Center. We highly recommend visiting this page at least once a quarter so you can complete outstanding tasks and help enable a successful quarterly tax filing. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf, which may result in financial penalties for your company. Visit Toast Payroll: Manage Payroll Taxes to learn all about the Tax Center.
After applying for and receiving your state tax account number(s), payment frequency, unemployment rate, or once you complete your third-party administrator (TPA) linking, log into Toast Payroll and select Taxes from the left-hand navigation. Complete any available tasks here, including Form 8655, missing Social Security numbers, and more.
Payroll tax liability largely depends on where an employee is working and where the employee lives. More information on assigning a work tax location within the Toast Payroll system can be found in Toast Payroll: View and Update Work Tax Locations.
State Income Tax (SIT)
State Unemployment Tax (SUTA)
As applies to your work tax location
Other
Employee name, social security number (SSN), gross wages, and taxable wages for all employees are listed on the applicable filings done by Toast Payroll.
See Taxes We Don't Process for a listing of some taxes our system doesn't currently support.
Quarterly tax packages are found within the Toast Payroll system under Reports > Tax Filing. These reports are typically available the third full week of the month following each quarter-end. Toast Payroll will only generate tax packages for quarters in which a customer was actively processing payroll within the Toast Payroll system.
Note: Toast Payroll may not be able to complete and/or submit tax filings where the Toast Payroll system reflects missing, erroneous, or incomplete information in a customer's account. It is the customer's responsibility to ensure that they have provided Toast Payroll with all requisite tax information in a timely manner. Copies of tax return submissions do not guarantee that a return was submitted to or accepted by an applicable agency.
Registration with the state sets up your tax account, identified by an Employer Identification Number (EIN). This number enables Toast Payroll to file electronically on your behalf. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf which may result in financial penalties for your company.
Registration for Pennsylvania income withholding (SIT) and unemployment (SUTA) taxes are completed through the same website. Registering on the Pennsylvania Department of Revenue site also registers a business with Pennsylvania's Office of Unemployment Compensation.
| Local registration is in addition to the Pennsylvania myPATH state registration discussed above. |
Some localities in Pennsylvania levy an income tax on residents and non-residents working in specific cities in addition to state income tax. Toast Payroll will calculate and withhold the taxes based on the address on an employee's profile and/or the employee profile's associated work tax location as well as the entry of a Political Subdivision Code (PSD) on the employee's Form W-4.
Registration is the responsibility of the company and must be done for each locality. To register as needed:
Toast Payroll will calculate and withhold the Local Services Tax (LST) and School District withholdings as well as handle the payment and filing to each locality after registration is complete.
The SIT Account Number and UC Account Number identifies a tax account to the state and enables Toast Payroll to file returns electronically on a company's behalf. Failure to provide this information risks Toast Payroll's ability to remit/file on your behalf, which may result in financial penalties for your company.
This number is different from the Employer Identification Number or Revenue ID Number that PA supplies. If you've already registered for a Pennsylvania income withholding account, the Account Number/Licensing Number and payment frequency can be found by:
The SIT account number follows one of these formats: ########, #### ####, or ####-####. Add your account number and any payment frequency to Toast Payroll by navigating to Settings > Payroll > Tax Accounts.
If you've already registered for a Pennsylvania unemployment account, the UC Account Number and tax rates can typically be found by:
A Pennsylvania UC Account Number is in a ##-##### format. Navigate to Settings > Payroll > Tax Accounts to add this information.
An unemployment withholding tax rate is determined by the state and can change each year based on a number of factors. Visit the Pennsylvania Department of Labor website for more information on the calculation of a Pennsylvania unemployment withholding tax rate. Pennsylvania typically sends a Contribution Rate Notice (Form UC-657) that contains the assigned unemployment tax rate.
Updated Pennsylvania unemployment withholding tax rate information should be entered into Toast Payroll by navigating to Settings > Payroll > Tax Accounts.
For information regarding local taxes, enter your home and business address into the Pennsylvania Municipal Statistics website. At the bottom, you'll see the list of tax collector phone numbers and websites you can reach out to.
City of Philadelphia
The City of Philadelphia has a separate account number for city withholdings. A Philadelphia UC Account Number is a 10-digit number in the format of ##########. Once you receive it, navigate to Settings > Payroll > Tax Accounts to add this information. The account number can be found by:
Linking Toast as your third-party administrator will ensure we are able to complete the quarterly filings and amendments (if applicable) in a timely manner. Terminate any existing filing or TPA linking relationship with any prior providers and follow all applicable steps below to link Toast Payroll as the company's TPA.
Toast Payroll will request access to your City of Philadelphia withholding tax account. This request must be approved either online or by mail to complete the linking process.
Online
By Mail
Toast Payroll's request will prompt a letter to be sent to your business address. Provide this letter to us via the blue chat dot in the lower-right corner of any Toast Payroll page so we can use the Letter ID to link to your account. If you approve the Toast Tax Team through the online portal, you do not need to provide this letter.
This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for advice.