Last updated: Apr 30, 2026, 4:42 PM
| Employees need the appropriate permissions to access My Account > Shift Review on the POS. The required permissions depend on your service mode:
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Declare cash tips lets tipped employees report the cash tips they received during a shift. Employees must declare cash tips during their shift review (server checkout) on the POS before clocking out, if required by the business.
Declared cash tip amounts are recorded in Toast for tax reporting and payroll purposes. This feature helps your restaurant stay compliant with tip reporting requirements and gives managers visibility into cash tip activity across shifts.
You can configure which jobs require tip declaration, set a minimum tip percentage, and choose whether employees must also report cash collected and tip out amounts during shift review.
Toast tracks four types of tips. Understanding the difference helps you interpret shift review data and reports.
| Tip type | Description |
|---|---|
| Non-cash tips | Tips paid by credit card, debit card, or other non-cash payment methods. Toast calculates these automatically from closed checks. |
| Cash tips | Tips paid in cash by guests. Employees declare these manually during shift review because Toast cannot track physical cash. |
| Non-cash gratuities | Automatic gratuity amounts (such as large party auto-gratuity) paid by non-cash methods. Toast calculates these automatically. |
| Cash gratuities | Automatic gratuity amounts paid in cash. Employees declare these manually during shift review. |
Non-cash tips and non-cash gratuities are calculated by Toast and do not require employee input. Cash tips and cash gratuities must be declared by the employee because Toast has no way to track physical cash transactions.
Before employees can declare cash tips, their job must be marked as tipped in Toast Web.
A tipped job tells Toast that employees working that job are eligible to receive and declare tips. If a job is not marked as tipped, employees in that role will not see the 'declare cash tips' prompt during shift review.
To mark a job as tipped, go to Employees > Employee management > Jobs in Toast Web and enable the tipped setting for the appropriate job. If a job code is receiving tips but should not be, verify that the tipped setting is disabled for that job.
When an employee with a tipped job starts their shift review (server checkout) on the POS, Toast prompts them to enter the total cash tips they received during that shift.
The employee enters their declared cash tip amount and continues through the shift review process. Toast records the declared amount and associates it with that employee's shift.
To enable the declare cash tips prompt during shift review, configure the setting in Toast Web at Employees > Shift Review > Advanced shift review setup.
For step-by-step setup instructions, see Customize shift review settings.
You can set a minimum tip percentage to flag shifts where declared cash tips seem unusually low relative to the employee's cash sales. This helps identify potential underreporting.
When configured, Toast alerts the employee during shift review if their declared cash tips fall below the minimum percentage of their cash sales. The employee can still submit their declaration, but the alert encourages accurate reporting.
Configure the minimum tip percentage in Toast Web at Front of house > Order screen setup > UI options.
In addition to declaring cash tips, you can require employees to report two related amounts during shift review:
These fields appear during the shift review process when enabled. Configure them in Toast Web at Front of house > Order screen setup > UI Options > Shift Review/Closeout.
For configuration steps, see Change shift review tip out settings.
Declared cash tips are recorded in Toast labor and time entry reports. Managers can view declared amounts per employee and per shift. You can also find them in the Payment Summary section of the Sales Summary report.
If an employee forgets to declare cash tips or enters an incorrect amount, a manager can edit the declared amount on a closed shift. For instructions, see Edit cash declared tips on closed shifts.
Managers can also review and edit employee shift data directly on the POS using the Review Employee Shifts function.
If you use Toast Payroll, declared cash tips flow into payroll for tax withholding and reporting on employee paystubs.
For declared tips to appear correctly on paystubs, the employee's job must be marked as tipped, and the tip integration must be configured in your payroll settings. If tipped employees do not see reported tips on their paystubs, verify both the tipped job setting and the payroll tip integration.
For details on payroll and tip integration, see Toast Payroll: Manage and integrate tips.
Conditional tip pooling is not available. You cannot configure tipout to appear on an employee's shift review only when a specific job (such as barback) is clocked in. Tipout settings apply to all shifts for the configured jobs regardless of who else is working. [Information missing: requires input on X] — Confirm whether conditional tip pooling based on clocked-in job codes is planned or a known limitation.
Cash reconciliation timing. When employees declare cash tips and also keep their cash tips for the day, the declared amount may appear to conflict with cash drawer reconciliation. Employees declare tips for reporting purposes, but the physical cash flow depends on your restaurant's cash handling policy. Ensure your team understands whether declared cash tips are retained by the employee or deposited.
Tracing declared tips to individual checks. Declared cash tips are recorded as a lump sum per shift, not per check. You cannot trace a specific declared cash tip amount back to an individual ticket or table.